AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF 
THE CITY OF ARDMORE, OKLAHOMA, TO BE
HELD ON 11/01/2021 AT 7:00 PM IN THE COMMISSION CHAMBERS
 
NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Presentation by Richard DeLano, Community Affairs Manager at Oklahoma Gas & Electric

6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Special Minutes

of the City Commission Special Meeting held on October 18, 2021

7.B.

City Commission Regular Minutes

of the City Commission Regular Meeting held on October 18, 2021

8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consideration and Possible Approval to Confirm Mayor and City Commissions Appointment to the Ardmore Animal Care Trust Authority to Serve a First Three (3) Year Term to be Daela Echols with Term to Expire in May of 2024 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent A.pdf
8.B.

Consent B

Consideration and Possible Approval for the Acceptance of a Permanent Utility and Drainage Easements for the Surrey Drive Drainage Project Phase 1 from William and Jimmie Wallis and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Thomas Mansur, City Engineer)

Documents:
  1. Consent B.pdf
9.

REGULAR BUSINESS


9.A.

RESOLUTION(S)


9.A.1.

Resolution 1

Consider and Take Action with Respect to a Resolution of the City of Ardmore, Oklahoma (The “City”) Approving Action Taken by the Ardmore Public Works Authority (The “Authority”) Authorizing Issuance, Sale and Delivery of its Clean Water SRF Promissory Note to the Oklahoma Water Resources Board; Ratifying and Confirming a Sales Tax Agreement; Ratifying and Confirming an Lease Agreement and Operation and Maintenance Contract, as Amended; and Containing other Provisions Related Thereto and Any Amendments Proposed and Considered by City Commission at the Meeting.

(Presented by Kevin Boatright, City Manager)

9.A.2.

Resolution 2

A Resolution Approving the Incurring of Indebtedness by the Ardmore Main Street Authority, a Public Trust, by Incurring a Line of Credit with Citizens Bank and Trust of Ardmore in the Amount of $500,000.00 to Assist in Development of Depot Park.

(Presented by Kevin Boatright, City Manager)

9.B.

PURCHASE(S)


9.B.1.

Purchase 1

Consideration and Possible Approval for the Purchase and Installation of Emergency Equipment for Seven (7) Ardmore Police Units from the Oklahoma State Contracts SW0141 and SW0142 from Chickasaw Personal Communications in the Total Amount of $62,764.18 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Chief of Police)

Documents:
  1. Purchase 1.pdf
9.C.

BID(S)


9.C.1.

Bid 1

Consideration and Possible Approval for the Low Bid Received from Unmanned Vehicle Technologies for a Drone for the Ardmore Police Department in the Total Amount of $40,350.22 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Chief of Police)

Documents:
  1. Bid 1.pdf
9.C.2.

Bid 2

Consideration and Possible Approval for the Low Unit Price Bids Received from Rustin Concrete, Dolese, CM Construction, and Core and Main for Construction Materials and Supplies Used by the Ardmore Street Division and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Thomas Mansur, City Engineer)

Documents:
  1. Bid 2.pdf
9.C.3.

Bid 3

Consideration and Possible Approval for the Low Bid Received from Heartstone Inc. for a Concrete Crushing Services Contract in the Total Amount of $159,880.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Thomas Mansur, City Engineer)

Documents:
  1. Bid 3.pdf
9.C.4.

Bid 4

Consideration and Possible Approval for the Low Bid and Additive Alternates Received from United Signs for the Wayfinding Signs Installation Project in the Total Amount of $139,300.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Thomas Mansur, City Engineer)

Documents:
  1. Bid 4.pdf
9.D.

AGREEMENT(S)


9.D.1.

Agreement 1

Consideration and Possible Approval of a Professional Engineering Services Agreement between the City of Ardmore and Cowan Engineering Group for the Widening of Rockford Road between Broadway and 4th Avenue NW in an Amount Not to Exceed $121,800.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Thomas Mansur, City Engineer)

Documents:
  1. Agreement 1.pdf
9.D.2.

Agreement 2

Consideration and Possible Approval of a Memorandum of Understanding between the City of Ardmore and Ardmore Tourism Authority for the Wayfind Sign Installation Project with the Ardmore Tourism Authority to Pay for the Installation of Three (3) Double Pole Signs and One (1) Single Pole Sign in the Amount of $28,300.00; and Additive Alternate 2 for the Installation of One (1) Single Pole Sign in the Amount of $6,700.00; and the City of Ardmore to Pay $104,300.00 to Install Fourteen (14) Signs and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 2.pdf
9.D.3.

Agreement 3

Consideration and Possible Approval of Amendment 3 and Change Order 2  for the Depot Park Contract with Kornhaas Construction for Additive Alternate or Deductions in the New Total Amount of $1,466,922.64 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 3.pdf
9.D.4.

Agreement 4

Request to Approve an Agreement with Municipal Finance Services, Inc. Designating them as the Authority's Financial Advisor in Connection with the Financing of Projects Under the Clean Water SRF Loan Program and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting.

10.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

11.

ADJOURN