AGENDA OF A REGULAR MEETING 
OF THE MAYOR AND BOARD OF COMMISSIONERS 
OF THE CITY OF ARDMORE, OKLAHOMA, 
TO BE HELD ON 10/16/2023 AT 7:00 PM 
IN THE COMMISSION CHAMBERS
 
NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


6.

CONSENT AGENDA

All items listed are considered to be routine by the Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda and approval or rejection of any amendments proposed and considered by the City Commission at the meeting.

6.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointment to the Ardmore Development Authority to be Dustin Caldwell to Fulfill the Unexpired Term of Eric Howard with Term to Expire in December of 2024

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent A.pdf
6.B.

Consent B

Consideration and Possible Action to Declare a Water Distribution Department, 2002 Longhorn 16' Trailer (Asset Number 005455) as Surplus to be Disposed of in Accordance with City Code

(Submitted by Shawn Geurin, Director of Utilities)

Documents:
  1. Consent B.pdf
6.C.

Consent C

Consideration and Possible Action for a Service Easement from the City of Ardmore to Grant the Chickasaw Telephone Company, an Oklahoma Corporation, a Perpetual Right of Way at 615 Grumman located at the Ardmore Municipal Airport

(Submitted by Shawn Geurin, Director of Utilities)

Documents:
  1. Consent C.pdf
7.

REGULAR BUSINESS


7.A.

RESOLUTION(S)


7.A.1.

Resolution 1

Consideration of Adoption or Rejection of Resolution Number 4275, a Resolution Removing and Adding Roadways To and From the City of Ardmore's Inventory and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as may be Considered by the City Commission at the Meeting

(Presented by Josh Randell, City Engineer)

Documents:
  1. Resolution 1.pdf
7.B.

PURCHASE(S)


7.B.1.

Purchase 1

Consideration and Possible Action for the Purchase of a PrintQuest AFIS Automated Fingerprint Palm Print Identification System Desktop Upgrade to Version 3 SPEX Forensics Hardware from Horiba a Sole Source Provider in the Total Amount of $28,140.00 and Approval or Rejection of any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Robert Newell, Chief Information Officer)

Documents:
  1. Purchase 1.pdf
7.B.2.

Purchase 2

Consideration and Possible Action for the Purchase of Twenty-Five (25) Microsoft 0365 GCC E5 Application Suites to Upgrade Micorsoft Applications used by the City of Ardmore from the Oklahoma State Contract Number SW-1079 on a Three (3) Year Enterprise Agreement in the Total Contract Amount $41,179.25 with the First Annual Payment to be in the Amount of $12,917.75 and Approval or Rejection of any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Robert Newell, Chief Information Officer)

Documents:
  1. Purchase 2.pdf
7.B.3.

Purchase 3

Consideration and Possible Action for the Purchase of a Cloud Based Camera Security System for the Ardmore Public Library from Chickasaw Telecom, Incorporated from the Oklahoma State Contract Number SW1022C in the Total Amount of $49,996.97 and Approval or Rejection of any Amendments Proposed and Considered by the City Commission

(Presented by Robert Newell, Chief Information Officer)

Documents:
  1. Purchase 3.pdf
7.B.4.

Purchase 4

Consideration and Possible action for the Purchase of a New Freightliner Dump Truck for the Street Division from the Oklahoma State Contract Number SW035T from Premier Truck Group in the Total Amount of $102,824.00 and Approval or Rejection of any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Josh Randell, City Engineer)

Documents:
  1. Purchase 4.pdf
7.C.

BID(S)


7.C.1.

Bid 1

Consideration and Possible Action to Award the Low Bid for the 12th Avenue Northwest Improvements, Phase 1A Project to Schiralli Construction (Lowest Bidder) in the Total Amount of $904,430.16 and Approval or Rejection of any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Josh Randell, City Engineer)

Documents:
  1. Bid 1.pdf
7.D.

AGREEMENT(S)


7.D.1.

Agreement 1

Consideration and Possible Action of Change Order Number 1 for the Salt and Sand Building Project to Provide Additional Asphalt in an Increased Contract Price of $3,000.00 and a Grand Final Total of $166,836.00 and Approval or Rejection of any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Josh Randell, City Engineer)

Documents:
  1. Agreement 1.pdf
7.D.2.

Agreement 2

Consideration and Possible Action to Amend Work Order Number 2 received from Insituform for the Repair and Rehab of Sewer Lines and Manholes from the Highway 142 Overpass to behind Atlas Roofing in the Total Amount of $1,535,309.25 and Approval or Rejection of any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn, Director of Utilities)

Documents:
  1. Agreement 2.pdf
8.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

9.

ADJOURN


9.A.

Adjourn to Ardmore Public Works Authority Meeting