AGENDA OF A REGULAR MEETING OF THE 
MAYOR AND BOARD OF COMMISSIONERS OF 
THE 
CITY OF ARDMORE, OKLAHOMA, TO BE 
HELD ON 
10/03/2022 AT 7:00 PM IN THE COMMISSION CHAMBERS
 
NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Presentation of Proclamation by Vice-Mayor Ellis to Robert Newell, Chief Information Officer, Declaring the Month of October 2022 as National Cyber Security Awareness Month in the City of Ardmore, Oklahoma

6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of the Meeting held on September 19, 2022

8.

CONSENT AGENDA

All items listed are considered to be routine by the Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda and approval or rejection of any amendments proposed and considered by the City Commission at the meeting.

8.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Ardmore Animal Care Trust Authority to Serve First Three (3) Year Terms to be Beth Marshall and Scott Southerland with Terms to Expire in May of 2025

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent A.pdf
8.B.

Consent B

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Board of Adjustment to Serve a First Three (3) Year Term to be James Thompson and to Serve a Second Three (3) Year Term to be of Blake Hollingsworth with Terms to Expire in May of 2025

(Submitted by Jessica Scott, Director of Community Development)

Documents:
  1. Consent B.pdf
8.C.

Consent C

Consideration and Possible Action of Resolution Number 4228 for the Minor Subdivision Plat of 2 Lots on 1.64 Acres of The Ham Addition located at 1026 Rockford Place, Ardmore, Oklahoma

(Submitted by Jessica Scott, Director of Community Development)

Documents:
  1. Consent C.pdf
8.D.

Consent D

Consideration and Possible Action to Declare Ardmore Police Department Investigative Equipment as Surplus and to be disposed of in Accordance with City Code

(Submitted by Cameron Arthur, Chief of Police)

Documents:
  1. Consent D.pdf
9.

REGULAR BUSINESS


9.A.

PURCHASE(S)


9.A.1.

Purchase 1

Consideration and Possible Action for the Purchase and Installation of Emergency Equipment for Five (5) Police Units from the Oklahoma State Contract SW0141 and SW0142 from Chickasaw Personal Communications in the Total Amount of $31,571.35 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Cameron Arthur, Chief of Police)

Documents:
  1. Purchase 1.pdf
9.B.

AGREEMENT(S)


9.B.1.

Agreement 1

Consideration and Possible Action for the Continuation of Annual Software Support by and between the City of Ardmore and New World CAD/RMS to Assist Law Enforcement, Medical, Fire and Dispatch in Maintaining Records on First Responder Activities Valid from October 1, 2022 to September 30, 2023 from Tyler Technologies in the Total Amount of $104,730.15 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Robert Newell, Chief Information Officer)

Documents:
  1. Agreement 1.pdf
9.B.2.

Agreement 2

Consideration and Possible Action for an Engineering Services Agreement by and between the City of Ardmore and TLS Group, Inc. (SignalTek) for the Repair and Maintenance on the City's Traffic Signals, Signalized Crosswalks, Flashing Signals, and Flashing Signs in the Amount of $1,350.00 Per Month and Total Yearly Amount of $16,200.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Josh Randell, City Engineer)

Documents:
  1. Agreement 2.pdf
9.B.3.

Agreement 3

Consideration and Possible Action on a Supplement to Market Street Retail Incentive Agreement by and between the City of Ardmore and Market Street at Ardmore, LLC and it's Affiliate Market Street Phase II, LLC Relating to $1.5 Million in Development Assistance for the Construction of a Connecting Roadway from the Northwest Corner of the Market Street Development to Merrick Dr., Payable from the Revenues of Increment District No. 2, City of Ardmore, Pursuant to the City of Ardmore Reinvestment Area Project Plan, as Amended and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 3.pdf
9.B.4.

Agreement 4

Consideration and Possible Action on Acceptance of an Amended Guaranty Agreement by Burk Collins & Co. Ltd. and B&J GP, Inc., to and for the benefit of the City of Ardmore, Oklahoma, Pertaining to that Certain Supplement to Market Street Retail Incentive Agreement and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 4.pdf
10.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

11.

ADJOURN