AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF 
THE CITY OF ARDMORE, OKLAHOMA, TO BE
HELD ON 09/06/2022 AT 7:00 PM IN THE COMMISSION CHAMBERS
 
NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Oath of Office to Newly Appointed Chief of Police, Cameron Arthur by Mayor Pfau

5.B.

Presentation B

Presentation of Proclamation by Mayor Pfau to the Ardmore Chapter DAR Daughters of the American Revolution to Declare September 17, 2022 to September 23, 2022 as Constitution Week in Ardmore, Oklahoma

6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of the Meeting Held on August 15, 2022

Documents:
  1. Minutes of 08-15-22.pdf
8.

CONSENT AGENDA

All items listed are considered to be routine by the Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda and approval or rejection of any amendments proposed and considered by the City Commission at the meeting.

8.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointment to the Ardmore Tourism Authority to Fulfill the Unexpired Term of Brent Harness to be Jenny Trett with Term to Expire in January of 2023

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent A.pdf
8.B.

Consent B

Consideration and Possible Action for the Revision of a Surplus Duty Weapons Trade-In Agreement between the Ardmore Police Department and GT Distributors to Remove a Duty Weapon that was Inadvertently Included in the Trade-In Agreement of May 2, 2022  and Another Duty Weapon will be Substituted

(Submitted by Cameron Arthur, Chief of Police)

Documents:
  1. Consent B.pdf
8.C.

Consent C

Consideration and Possible Action to Declare as Surplus a Glock 9mm Pistol and Dispose of by Awarding to Retired Chief Kevin Norris who Retired in Good Standing from the Ardmore Police Department after Twenty-Five (25) Years of Service

(Submitted by Cameron Arthur, Chief of Police)

Documents:
  1. Consent C.pdf
8.D.

Consent D

Consideration and Possible Action to Declare Ardmore Police Unit 192, Unit 218, Unit 219 and Unit 204 as Surplus and Disposed of in Accordance with City Code

(Submitted by Cameron Arthur, Chief of Police)

Documents:
  1. Consent D.pdf
8.E.

Consent E

Consideration and Possible Action to Declare Parks and Recreation Department Chain Link Fence and Cemetery Gate Part as Surplus and Disposed of in Accordance with City Code

(Submitted by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Consent E.pdf
8.F.

Consent F

Consideration and Possible Action to Declare Utilities Department Residential Sanitation 2018 Peterbilt Side Loader, Unit 52 as Surplus and Disposed of as a Trade-In for a Replacement Side Loader 

(Submitted by Shawn Geurin, Utilities Director)

Documents:
  1. Consent F.pdf
9.

REGULAR BUSINESS


9.A.

BID(S)


9.A.1.

Bid 1

Consideration and Possible Action to Accept the Bid Received from IRE Crown Rinks, LLC to Provide a Temporary Ice Rink to be located at The Clubhouse to be Opened to the Public from November 23, 2022 to December 31, 2022 in the Total Amount of $109,500.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Teresa Ervin)

Documents:
  1. Bid 1.pdf
9.B.

AGREEMENT(S)


9.B.1.

Agreement 1

Consideration and Possible Action for a Civil Design Services Agreement for the Construction of New Fire Station Number 2 between the City of Ardmore and Fox Engineering, Inc., Civil Engineers in the Total Amount of $30,300.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Cary Williamson, Fire Chief)

Documents:
  1. Agreement 1.pdf
9.B.2.

Agreement 2

Consideration and Possible Action for the Renewal of Hosting Services for City Works & GIS Application with New Edge Services, LLC with $29,000.00 to be Charged to Ardmore Public Works Authority and $25,000.00 to be Charged to City of Ardmore in a Combined Total Amount of $54,000.00

(Presented by Robert Newell, Chief Information Officer)

Documents:
  1. Agreement 2.pdf
9.C.

PURCHASE(S)


9.C.1.

Purchase 1

Consideration and Possible Action for the Purchase of Meters, Registers, and Endpoints for the Customer Service/Finance Department from Atlas Utility Supply Company a Single Source Provider in the Total Amount of $200,000.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Sheila McLaughlin, Customer Service Supervisor)

Documents:
  1. Purchase 1.pdf
9.C.2.

Purchase 2

Consideration and Possible Action for the Purchase of One (1) Hustler 66" Zero Turn Mower for the Right of Way Division of the Ardmore Parks and Recreation Department from Hustler Turf Equipment from Oklahoma State Contract SW190 in the Total Amount of $12,629.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Purchase 2.pdf
9.C.3.

Purchase 3

Consideration and Possible Action for the Purchase of One (1) 72" Zero Turn Kubota Mower for the Parks Division of the Ardmore Parks and Recreation Department from Great Plains Duncan from the Oklahoma State Contract SW190 in the Total Amount of $15,455.72 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Purchase 3.pdf
9.C.4.

Purchase 4

Consideration and Possible Action for the Purchase of Five (5) Ardmore Police Department Units with Three (3) for the Patrol Division and Two (2) for the Investigative Services Division from Vance Country Ford from the Oklahoma State Contract SW0035 in the Total Amount of $189,171.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Cameron Arthur, Chief of Police)

Documents:
  1. Purchase 4.pdf
9.C.5.

Purchase 5

Consideration and Possible Action for the Purchase of One (1) 2023 Peterbilt 520 with a Heil DPF Python 28 Yard Side Loader for the Residential Sanitation Department from United Engines from Oklahoma State Contract SW197 in the Total Amount of $267,500.00 which Includes a Trade-In Amount of $90,000.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Purchase 5.pdf
10.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

11.

ADJOURN


11.A.

Adjourn to Ardmore Public Works Authority Meeting