AGENDA OF A SPECIAL MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE CITY OF ARDMORE, OKLAHOMA, TO BE
HELD ON 08/30/2021 AT 7:00 PM IN THE COMMISSION CHAMBERS
 
NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Presentation of a Proclamation by Mayor Ellis to Royce Groeschel, Daughters of the American Revolution Constitution Week Chairman, Declaring September 17th to September 23rd as Constitution Week in Ardmore, Oklahoma and Presentation of a Certificate of Recognition Honoring the 100th Anniversary of the Ardmore Chapter Daughters of the American Revolution

6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of the Meeting Held on August, 16, 2021

8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consideration and Possible Acton to Grant an Easement to the Oklahoma Gas & Electric to Extend its Service to the Dollar General Facilities located at the Ardmore Municipal Airport and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Thomas Mansur, City Engineer)

Documents:
  1. Consent A.pdf
8.B.

Consent B

Consideration and Possible Action for the Acceptance of a Permanent Easement and Right of Way from the Owners of 601 Sunset Drive for the Sunset Drive Project for Street and Storm Water Improvements and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Thomas Mansur, City Engineer)

Documents:
  1. Consent B.pdf
8.C.

Consent C

Consideration and Possible Action for the Acceptance of a Permanent Easement and Right of Way from the Owners of 607 Sunset Drive for the Sunset Drive Project for Street and Storm Water Improvements and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Thomas Mansur, City Engineer)

Documents:
  1. Consent C.pdf
9.

REGULAR BUSINESS


9.A.

RESOLUTION(S)


9.A.1.

Resolution 1

Consideration of Adoption or Rejection of Resolution Number 4180 a Resolution to Approve the Spending of Excess Funds in the Insurance Recovery Fund to Cover Expenses Addressing Safety Issues or Replacing Uninsured Property Damages for the City in the Amount of $10,000.00 and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as May be Considered by the City Commission at the Meeting

(Presented by Sissy Burge, City Treasurer)

Documents:
  1. Resolution 1.pdf
9.B.

PURCHASE(S)


9.B.1.

Purchase 1

Consideration and Possible Action for the Purchase of a Freightliner M2 106/Tymco Model 600 Street Sweeper for the Street Division from the Oklahoma State Contract SW0191 in the Total Amount of $249,500.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Thomas Mansur, City Engineer)

Documents:
  1. Purchase 1.pdf
9.C.

BID(S)


9.C.1.

Bid 1

Consideration and Possible Action to Accept the Bid Received from Ford Roofing & Sheet Metal Co.'s from the State of Oklahoma Construction Properties Department to Install a New Roof at Fire Station No. 1 in the Total Amount of $117,896.85 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Cary Williamson, Fire Chief)

Documents:
  1. Bid 1.pdf
9.D.

AGREEMENT(S)


9.D.1.

Agreement 1

Consideration and Possible Action of the Annual Payment to Tyler Technologies for Fiscal Year 2021/2022, a Single Source Provider for Incode Software and Cloud Storage Utilized by the Finance Department, Human Resources, and Municipal Court in the Total Amount of $84,082.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Sissy Burge, City Treasurer)

Documents:
  1. Agreement 1.pdf
9.D.2.

Agreement 2

Consideration and Possible Action to Declare Ardmore Police Unit Number 272 a 2018 Chevrolet Police Pursuit Tahoe (Asset Number 010041) as Surplus and Released to the Insurance Company and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Chief of Police)

Documents:
  1. Agreement 2.pdf
9.D.3.

Agreement 3

Consideration and Possible Action of an Interlocal Agreement between the Ardmore Police Department and the Oklahoma Bureau of Narcotics Drug Task Force for Ardmore Police Department Special Investigations Unit Officers to Participate as Task Force Officers and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Chief of Police)

Documents:
  1. Agreement 3.pdf
9.D.4.

Agreement 4

Consideration and Possible Action of a Renewal to Continue Hosting Services for the City Works Application with New Edge Services, LLC, Utilized by the Ardmore Development Department to Assist with Building Permits and Code Enforcement in the Total Amount of $29,000.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Robert Newell, Director of Information Technology)

Documents:
  1. Agreement 4.pdf
9.D.5.

Agreement 5

Consideration and Possible Action of the Final Installation Payment for New World Enterprise Combined LE/Fire/EMS CAD from Tyler Software to Comply with Federal and State Mandates in the Total Amount of $231,800.00, this Payment will Make the Installation and Conversion Paid in Full at $639,820.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Robert Newell, Director of Information Technology)

Documents:
  1. Agreement 5.pdf
9.D.6.

Agreement 6

Consideration and Possible Action of Amendment 2 to the Construction Contract for Depot Park between the City of Ardmore and Kornhaas Construction to Provide Irrigation and Paving Removal Additions and to Deduct Stereo Sleeves and Reconciliation Amounts and to Accept Change Order Number 1 with a Net Increased Amount of $18,734.73 with the New Contract Total Amount being $1,387,560.30, and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 6.pdf
9.D.7.

Agreement 7

Consideration and Possible Action to Consent to a Consultant Agreement between the Ardmore Development Authority, a Public Trust of the City of Ardmore and H.W. Lochner, Inc. to Perform Engineering Design Services to Construct Partial Parallel Taxiway E, Reconfigure Taxiway D Connector to Runway 31, and Reconfigure Taxiway C Connector to Runway 35 located at the Ardmore Municipal Airport in the Total Amount of $355,100.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 7.pdf
10.

ADJOURN