AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF 
THE CITY OF ARDMORE, OKLAHOMA, TO BE
HELD ON 08/16/2021 AT 7:00 PM IN THE COMMISSION CHAMBERS

NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


6.

PRESENTATIONS


6.A.

Presentation A

Oath of Office to Nancy Sjulin (Ward 1, NW) by The Honorable Thomas Baldwin, Associate District Judge

7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of the City Commission Meeting held on August 2, 2021

8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Ardmore Animal Care Trust Authority to Serve First Three (3) Year Terms to be Linda Johnson and Kathleen Pendleton with Terms to Expire in May of 2024 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent A.pdf
9.

REGULAR BUSINESS


9.A.

AGREEMENT(S)


9.A.1.

Agreement 1

Consideration and Possible Action to Execute a 791 Purchasing Cooperative Board Resolution and Master Intergovernmental Cooperative Purchasing Agreement for the Region 15 Education Service Center as a Procurement Method and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 1.pdf
9.A.2.

Agreement 2

Consideration and Possible Action to Consent to a Box Hangar Sublease Agreement between the Ardmore Development Authority, a Public Trust of the City of Ardmore and Blackbeard Aviation, LLC, an Oklahoma Limited Liability Company of Box Hangars 614, 618, and 622 McDonnell for a Term of One (1) Year in the Amount of $7,800.00 Per Hangar and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 2.pdf
9.A.3.

Agreement 3

Consideration and Possible Action to Execute a Memorandum of Understanding between the City of Ardmore and Ardmore Development Authority, a Public Trust of the City of Ardmore, to Provide the Grant Match as Required by the Oklahoma Aeronautics Commission Grant Award for H.W. Lochner, Inc. Engineering Services and Construction Services for the Rehabilitation of Runway 13-31 at the Ardmore Municipal Airport in the Amount of $38,716.70 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 3.pdf
9.B.

RESOLUTION(S)


9.B.1.

Resolution 1

Consideration of Adoption or Rejection of Resolution Number 4178, a Resolution to Accept the 2021 Federal Aviation Administration/American Rescue Plan Act Grant to Fund Construction Services, Engineering Services and Inspection Fees for the Rehabilitation of Runway 13-31; Project Number ADM-22-5 for the Ardmore Municipal Airport in an Amount Not to Exceed $942,277.00 and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as May be Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Resolution 1.pdf
9.B.2.

Resolution 2

Consideration of Adoption or Rejection of Resolution Number 4179, a Resolution to Accept the 2021 Oklahoma Aeronautic Commission Grant to Fund Construction Services, Engineering Services and Inspection Fees for the Rehabilitation of Runway 13/31; Project Number ADM-22-S for the Ardmore Municipal Airport in an Amount Not to Exceed $735,612.00 and Consideration or Adoption or Rejection of Any Amendments to the Proposed Resolution as May be Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Resolution 2.pdf
9.C.

BID(S)


9.C.1.

Bid 1

Consideration and Possible Action to Accept the Bid Received from Interstate Sealant and Concrete, Inc., for Schedule 1, to Rehabilitate Runway 13-31 Pavement located at the Ardmore Municipal Airport in the Amount of $799,975.30, Contingent on Future Grant Funding and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Bid 1.pdf
9.C.2.

Bid 2

Consideration and Possible Action to Reject the Bid from Screed Tech and Accept the Bid Received from Third Generation Electrical, Inc., for Schedule 2 Base Bid, Add Alternate 1 and 2 to Rehabilitate Runway 13-31 Lighting located at the Ardmore Municipal Airport in the Amount of $644,728.70, Contingent on Future Grant Funding and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Bid 2.pdf
10.

AGREEMENT(S)


10.A.

Agreement (1)

Consideration and Possible Action to Accept Task Order (02) Agreement between the City of Ardmore and H.W. Lochner, Inc., to Provide Engineering Services at the Ardmore Downtown Executive Airport for the Rehabilitation of the Taxiway, Installation of Taxiway Lighting, and Installation of Runway Vertical/Visual Guidance System Project in the Amount of $285,500.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meetings

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement (1).pdf
11.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

12.

ADJOURN