AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF 
THE CITY OF ARDMORE, OKLAHOMA, TO BE
HELD ON 07/19/2021 AT 7:00 PM IN THE COMMISSION CHAMBERS

NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Promotions to Rank of Police Corporal by Kevin Norris, Chief of Police

5.B.

Presentation B

Election of Vice-Mayor for 2021/2022

6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of the Meeting of July 6, 2021

7.B.

City Commission Special Minutes

of the Meeting of July 14, 2021

8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Ardmore Downtown Executive Airport Board to Serve Second Three (3) Year Terms to be Cody Noble and Aldo Waters with Terms to Expire in May of 2024 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent A.pdf
9.

REGULAR BUSINESS


9.A.

RESOLUTION(S)


9.A.1.

Resolution 1

Consideration of Adoption or Rejection of Resolution Number 4174 Accepting a Grant Offer in an Amount Not to Exceed $1,712,580.00 from the U.S. Department of Transportation Federal Aviation Administration for the Rehabilitation of Taxiway, Install Taxiway Lighting, and Install Runway Vertical/Visual Guidance System 17/35, Project No. 3-40-0006-021-2021 for the Ardmore Downtown Executive Airport and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as May be Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Resolution 1.pdf
9.B.

BID(S)


9.B.1.

Bid 1

Consideration and Possible Action to Accept the Low Bid Received from Silver Star Construction Company, Inc. for Rehabilitation of the Taxiway; for Installation of Taxiway Lighting; and, Installation of Runway Vertical/Visual Guidance System at the Ardmore Downtown Executive Airport in the Total Amount of $1,412,906.25 Contingent on the Future Award of an Federal Aviation Administration and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Bid 1.pdf
9.C.

PURCHASE(S)


9.C.1.

Purchase 1

Consideration and Possible Action for the Purchase of Four (4) 2022 Chevrolet Police Tahoe's at a Unit Price of $37,510.00 and Three (3) 2022 Chevrolet Silverado 1500 Crew Cab Pickups at a Unit Price of $32,370.00 from the Oklahoma State Contract SW0035 for the Ardmore Police Department Patrol Division in the Total Amount of $247,150.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Chief of Police)

Documents:
  1. Purchase 1.pdf
9.C.2.

Purchase 2

Consideration and Possible Action for the Purchase of Seven (7) Flashback HD In-Car Video System Assemblies and Accessories from Coban Technologies, Inc. for Ardmore Police Department Patrol Units in the Total Amount of $38,991.75 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Robert Newell, Director of Information Technology)

Documents:
  1. Purchase 2.pdf
9.C.3.

Purchase 3

Consideration and Possible Action for the Purchase of Seven (7) Panasonic Toughbook Laptops and Accessories from the Oklahoma State Contract SW1020P from Turn-Key Mobile, Inc. for Ardmore Police Department Patrol Units in the Total Amount of $30,303.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Robert Newell, Director of Information Technology)

Documents:
  1. Purchase 3.pdf
9.D.

AGREEMENT(S)


9.D.1.

Agreement 1

Consideration and Possible Action to Accept Task Order (01) Agreement between the City of Ardmore and H.W. Lochner, Inc. to Provide Engineering Services at the Ardmore Downtown Executive Airport for Rehabilitation of the Taxiway, Installation of Taxiway Lighting, and Installation of Runway Vertical/Visual Guidance System Project in the Total Amount of $285,500.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 1.pdf
9.D.2.

Agreement 2

Consideration and Possible Action of Change Order Number 4 to the Contract between the City of Ardmore and Lambert Construction for The Clubhouse located in Regional Park for Items in the Main Building, Minor Track Changes, Drainage in the Golf Area, Plumbing, and Additional Lighting in a Total Net Increase of $13,305.00 Resulting in a Total Project Cost of $8,494,871.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Agreement 2.pdf
9.D.3.

Agreement 3

Consideration and Possible Action of Change Order Number 2 for the Exit 29 Waterline Project to Add Sixty-Nine (69) Days to the Length of the Contract and the Increased Amount of $4,981.00 for Additional Clearing, Fencing, Staking, Traffic Control, Gravel, and Pipe Fittings with the New Total Project Cost in the Total Amount of $1,564,290.62 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 3.pdf
9.D.4.

Agreement 4

Consideration and Possible Action to Declare a 2005 Ford Crown Vic, and two (2) Chlorine Analyzers from the Water Production Department, and a 2001 Chevrolet 1/2 Ton Pickup from the Sanitation Department as Surplus and Disposed of in Accordance with City Code and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting 

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 4.pdf
9.D.5.

Agreement 5

Consideration and Possible Action to Enter Into an Encroachment Easement between the City of Ardmore and Oklahoma Natural Gas, a Division of ONE Gas, Inc., and Oklahoma Corporation (ONE Gas) for the Exit 29 Waterline Project and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 5.pdf
10.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

11.

ADJOURN