AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF 
THE CITY OF ARDMORE, OKLAHOMA, TO BE
HELD ON 06/21/2021 AT 7:00 PM IN THE COMMISSION CHAMBERS

NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Presentation by Mark Lambert, President of Lambert Construction Company, on behalf of Associated General Contractors of Oklahoma to the City of Ardmore for Receiving 2020 "Best of the Best" for The Clubhouse Project 

5.B.

Presentation B

Presentation of Award by Mayor Glasgow to Kevin Norris, Chief of Police, Recognizing the Ardmore Police Department for Excellence in Law Enforcement Policy Management

6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of the Meeting held on June 7, 2021

8.

EXECUTIVE SESSION


8.A.

Executive Session A

Consideration and Possible Vote to Enter Into Executive Session for the Purpose of (1) Discussion Concerning the Status of Negotiations between the City and the Fraternal Order of Police, Lodge No. 108 for a New Collective Bargaining Agreement for Fiscal Year 2021-2022 and (2) Discussion Concerning the Status of Negotiations between the City and the International Association of Firefighters, Local No. 1881 for a New Collective Bargaining Agreement for Fiscal Year 2021-2022, all as Authorized by 25 O.S. Section § 307 (B)(2)

8.B.

Executive Session B

Come Out of Executive Session and Vote to Reconvene Into Open Meeting

9.

AGREEMENT(S)


9.A.

Executive Session C

Consideration and Possible Action on Item (1) Discussed in Executive Session Concerning Negotiations with the Fraternal Order of Police, Lodge No. 108

9.B.

Executive Session D

Consideration of Approval or Rejection of Collective Bargaining Agreement for Fiscal Year 2021-2022 with International Association of Firefighters, Local No. 1881 and Authorize Mayor and City Manager to Execute the Collective Bargaining Agreement for Fiscal Year 2021-2022 with International Association of Firefighters, Local No. 1881 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting 

10.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
10.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Ardmore Main Street Authority to Fulfill the Unexpired Term of William Crosby to be Bryson Culwell with Term to Expire June of 2022, and to Serve First Three (3) Year Terms to be Brian Billey, Kevin Hill, Tyler Hillis, David Powell, Daniel Romo and Paul White, and to Serve a Second Three (3) Year Term to be Cindy Huggins with Terms to Expire in June of 2024 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent A.pdf
10.B.

Consent B

Consideration of Adoption or Rejection of Resolution Number 4172, a Resolution Approving a Minor Subdivision Plat of 1 Lot on 0.68 Acres of The MCBR Ardmore Land Addition located at 910 Holiday Drive, Ardmore, Oklahoma and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as May be Considered by the City Commission at the Meeting

(Submitted by Jessica Scott, Director of Community Development)  

Documents:
  1. Consent B.pdf
10.C.

Consent C

Consideration of Adoption or Rejection of Resolution Number 4173 Approving a Minor Subdivision Plat of 1 Lot on 0.50 Acres of The Brentwood Addition located at 1634 Brentwood Circle, Ardmore, Oklahoma and Consideration of Adoption or Rejection of Any Amendments to the Proposed Ordinance as May be Considered by the City Commission at the Meeting

(Submitted by Jessica Scott, Director of Community Development)

Documents:
  1. Consent C.pdf
11.

REGULAR BUSINESS


11.A.

ORDINANCE(S)


11.A.1.

Ordinance 1

Consideration of Adoption or Rejection of Ordinance Number 3103, an Emergency Ordinance Amending Chapter 17, Article III of the Ardmore Code of Ordinances for the Municipal Court Clerk Regarding Certain Offenses; Providing for Repealer and Severability and Declaring an Emergency and Consideration of Adoption or Rejection of Any Amendments to the Proposed Ordinance as May be Considered by the City Commission at the Meeting

 (Presented by Sissy Burge, City Treasurer)

Documents:
  1. Ordinance 1.pdf
11.B.

BID(S)


11.B.1.

Bid 1

Consideration and Possible Action to Reject All Bids Received for the Sale of Surplus Ammunition to the Highest Bidder and Rebid with a Reserve as Recommended by the City Attorney and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Chief of Police)

Documents:
  1. Bid 1.pdf
11.C.

AGREEMENT(S)


11.C.1.

Agreement 1

Consideration and Possible Action of an Intergovernmental Service Agreement for Fiscal Year 2021/2022 between the City of Ardmore and Carter County for the Detention and Care of Persons Arrested and Taken Into Custody by the City Law Enforcement Officers in the Total Amount Per Annum of $155,004.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Chief of Police)

Documents:
  1. Agreement 1.pdf
11.C.2.

Agreement 2

Consideration and Possible Action of Fiscal Year 2020/2021 Year-End Supplemental Budget Amendments and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Sandy Doughty, Director of Finance)


Documents:
  1. Agreement 2.pdf
11.C.3.

Agreement 3

Consideration and Possible Action to Declare a 2012 Toro Mower and 2015 Toro Mower of the Parks and Recreation Department as Surplus and Disposed of in Accordance with City Code and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Agreement 3.pdf
11.C.4.

Agreement 4

Consideration and Possible Action of Change Order Number 1 for the 2020 Major Street Project of Additional Work for the Completion of 5th Avenue NW and Striping for the Entire Project in an Increased Amount of $24,456.89 with New Total Cost of Project in the Amount of $774,456.89 and Approval or Rejection of Any Amendments proposed and Considered by the City Commission at the Meeting

(Presented by Thomas Mansur, City Engineer)

Documents:
  1. Agreement 4.pdf
11.C.5.

Agreement 5

Consideration and Possible Action of Change Order Number 1 of GCC Enterprises, Inc. for the Ardmore Downtown Executive Airport Project to Clean and Seal Joints and Cracks, Seal Coat and Re-Mark Runway 17 in the Reduced Amount of $4,171.00 Resulting in the New Contract Amount of $2,239,230.25 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 5.pdf
11.C.6.

Agreement 6

Consideration and Possible Action of a First Amendment to the Construction Contract for Depot Park between the City of Ardmore and Kornhaas Construction, Inc. to Increase the Contract Amount by $32,758.00 to Provide Payment for the Irrigation Portion of the Contract with New Total Contract Cost in the Amount of $1,368,825.57 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 6.pdf
11.C.7.

Agreement 7

Consideration and Possible Action of a Lease Agreement between the City of Ardmore and Big Five Community Services, Inc. for a Building and Associated Property located at 201 A Street SW, Ardmore, Oklahoma  with the Term of Lease to Commence on October 1, 2020 and End on September 2021 with Lease to be Automatically Renewed for Five (5) Additional One (1) Year Periods in the Monthly Amount of $1,600.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 7.pdf
12.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

13.

ADJOURN