AGENDA OF A REGULAR MEETING OF THE 
MAYOR AND BOARD OF COMMISSIONERS OF 
THE 
CITY OF ARDMORE, OKLAHOMA,TO BE 
HELD ON 
06/06/2022 AT 7:00 PM IN THE COMMISSION CHAMBERS
 
NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


6.

APPROVE MINUTES


6.A.

City Commission Regular Minutes

of the Meeting Held on May 16, 2022

7.

CONSENT AGENDA

All items listed are considered to be routine by the Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Trustee or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda and approval or rejection of any amendments proposed and considered by the City Commission at the meeting.

7.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the H.F.V. Wilson Community Center Trust Authority to Serve a Second Three (3) Year Term to be Donna Blackmon, Andy Harlow and Josh McGee with Terms to Expire in June of 2025

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent A.pdf
7.B.

Consent B

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Lakeview Golf Course Advisory Board to Serve a Five (5) Year Term to be Harold Butler and Scott Neher with Terms to Expire in May of 2027

(Submitted by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Consent B.pdf
7.C.

Consent C

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Parks and Recreation Advisory Board to be Jessica Fannin and Garrett Parkhurst to Serve First Three (3) Year Terms with Terms to Expire in May of 2025

(Submitted by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Consent C.pdf
7.D.

Consent D

Consideration and Possible Action of a Cooperation Agreement between the City of Ardmore and the Chickasaw Nation Division of Housing and Chickasaw Housing Authority and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Jessica Scott, Director of Community Development)

Documents:
  1. Consent D.pdf
7.E.

Consent E

Consideration and Possible Action to Accept a Permanent Easement and Right of Way from Carlaw, LLC for the Sunset & Hollingsworth Resurfacing and Storm Sewer Project 

(Submitted by Josh Randell, Interim City Engineer)


Documents:
  1. Consent E.pdf
8.

REGULAR BUSINESS


8.A.

RESOLUTION(S)


8.A.1.

Resolution 1

Consideration of Adoption or Rejection of Resolution Number 4217, a Resolution Approving the Application Process for a Community Development Block Grant (CDBG) State Small Cities Program, along with the Adopting the City of Ardmore Citizen Participation Plan, and the Comprehensive Statement of Needs; and Commitment of Leverage and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as may be Considered by the City Commission at the Meeting

(Presented by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Resolution 1.pdf
8.A.2.

Resolution 2

Consideration of Adoption or Rejection of Resolution Number 4218, a Resolution Approving City of Ardmore Match Funds to be Taken from the Community Enhancement Fund for the Fiscal Year 2022 State Small Cities Program Grant through the Community Development Block Grant from the Oklahoma Department of Commerce in an Amount Not to Exceed $195,715.00 and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as may be Considered by the City Commission at the Meeting

(Presented by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Resolution 2.pdf
8.A.3.

Resolution 3

Consideration of Adoption or Rejection of Resolution Number 4219, a Resolution a Adopting Budget for the Fiscal Year Beginning July 1, 2022 and Ending June 30, 2023 in the Total Amount of $117,383,301.00 and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as may be Considered by the City Commission at the Meeting

(Presented by Sandy Doughty, Director of Finance)

Documents:
  1. Resolution 3.pdf
8.B.

AGREEMENT(S)


8.B.1.

Agreement 1

Consideration and Possible Action of an Engagement Letter with Casey Russell for Accounting Consultation and Audit Preparations of the City of Ardmore for Fiscal Year 2021-2022 in the Total Amount of $25,500.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Sandy Doughty, Director of Finance)

Documents:
  1. Agreement 1.pdf
8.B.2.

Agreement 2

Consideration and Possible Action of an Engagement Letter with Crawford & Associates for Accounting Consultation and Audit Preparations of the City of Ardmore for Fiscal Year 2021-2022 in the Total Amount of $55,000.00 Plus Expenses and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Sandy Doughty, Director of Finance)

Documents:
  1. Agreement 2.pdf
8.B.3.

Agreement 3

Consideration and Possible Action of a Lease Agreement between the City of Ardmore and Mr. David Smith for a Lease of Certain Property Described as a Tract of Land being Part of the SE/4 of the SW/4 of the SE/4, Section 13 T4S R1E, I.M. in Ardmore, Carter County, Oklahoma and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 3.pdf
8.B.4.

Agreement 4

Consideration and Possible Action of a Contract Agreement between the City of Ardmore and Invoice Cloud for the Customer Service and the Municipal Court Divisions of the Finance Departments for Accepting Various Payment Options and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Sissy Burge, City Treasurer)

Documents:
  1. Agreement 4.pdf
8.B.5.

Agreement 5

Consideration and Possible Action of a Surcharge for a Freightliner Cab and Chassis for the Operation Pride Department from the Oklahoma State Contract from Premier Truck Group Oklahoma City in the Amount of $3,800.00 which will bring the New Total Price to $94,802.85 and Approval or Rejection Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 5.pdf
8.C.

BID(S)


8.C.1.

Bid 1

Consideration and Possible Action of a Bid Received from V and R Enterprises Inc. for the 2022 Concrete Labor Contract in the Total Amount of $606,100.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting 

(Presented by Josh Randell, Interim City Engineer)

Documents:
  1. Bid 1.pdf
8.C.2.

Bid 2

Consideration and Possible Approval to Accept the unit price bid received from Silver Star Construction for the 2022 Major Streets Project - Heavy Maintenance in the amount not to exceed $405,000.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Josh Randell, Interim City Engineer)

8.C.3.

Bid 3

Consideration and Possible Action of a Bid Received from Intermountain Slurry Seal, Inc. for the 2022 Major Streets Project - Light Maintenance in the Total Amount of $444,102.60 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Josh Randell, Interim City Engineer)

Documents:
  1. Bid 3.pdf
9.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

10.

ADJOURN