of the Regular Meeting held on May 15, 2023

of the Special Meeting held on May 16, 2023

of the Special Meeting held on May 22, 2023

All items listed are considered to be routine by the Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda and approval or rejection of any amendments proposed and considered by the City Commission at the meeting.

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the H.F.V. Wilson Community Center Trust Authority to Serve a Second Three (3) Year Term to be Cedric Bailey, Steve Martin and Harold Waddell with Terms to Expire in June of 2026

(Submitted by Kevin Boatright, City Manager)

Consideration and Possible Action to Declare an Ardmore Streets Department, 1985 Water Truck (Asset Number 009461), 1999 2 1/2 Ton Flusher (Asset Number 006268), 1991 2 Axle Trailer (Asset Number 009491), Sweepster Broom (Asset Number 008157), 1984 Air Compressor (Asset Number 009451), Plat Compactor (Asset Number 008621), Hydraulic Backhoe Jackhammer (Asset Number 008620); and Arrow Board and Trailer (Asset Number 009493) as Surplus to be disposed of in Accordance with City Code

(Submitted by Josh Randell, City Engineer)

Consideration and Possible Action to Accept a Permanent Easement and Right of Way Received from 12th Street Office Park, Limited Liability Company for the 12th Avenue Northwest Widening - Phase 1A Improvements 

(Submitted by Josh Randell, City Engineer)

Consideration and Possible Action to Accept a Permanent Easement and Right of Way Received from Muscular Performance Labs, Incorporated for the 12th Avenue Northwest Widening - Phase 1A and Phase 2 Improvements

(Submitted by Josh Randell, City Engineer)

Consideration and Possible Action of a Memorandum of Understanding by and between the City of Ardmore and Ardmore Development Authority to Fund the Federal Aviation Administration and Oklahoma Aeronautics Commission Match Requirements, and Submission of a Letter of Interest for Future Grant from the Oklahoma Aeronautics Commission for the Ardmore Municipal Airport for Fiscal Year 2024-2028

(Submitted by Kristi McElroy, Purchasing Coordinator/Grant Administrator)

Consideration and Possible Action of the Annual Maintenance Renewal with Azteca Systems, Incorporated for Cityworks Application for Update and Software Support for Fiscal Year 2023/2024 with Ardmore Public Works Authority Paying $30,000.00 and the City of Ardmore Paying $27,000.00 for a Total Amount of $57,000.00

(Submitted by Robert Newell, Chief Information Officer)

Consideration of Adoption or Rejection of Resolution Number 4256, a Resolution Adopting a Budget for the Fiscal Year Beginning July 1, 2023 and Ending June 30, 2024 in the Total Amount of $119,100,777.00 and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as may be Considered by the City Commission at the Meeting

(Presented by Sandy Doughty, Director of Finance)

Consideration and Possible Action of an Engagement Letter with Casey Russell to Perform the Audit of the City of Ardmore for the Year Ending June 30, 2023 in the Total Amount of $25,500.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Sandy Doughty, Director of Finance)

Consideration and Possible Action of an Engagement Letter with Crawford & Associates for Accounting Consultation and Audit Preparation for Fiscal Year 2022/2023 for the Year Ending June 30, 2023 in the Total Amount of $55,000.00 Plus Expenses and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Sandy Doughty, Director of Finance)

Consideration and Possible Action to Accept a Bid Received from Greystone Construction for the Sand and Salt Building Project in the Total Amount of $163,836.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Josh Randell, City Engineer)

Consideration and Possible Action to Accept a Bid including Alternate Number 1 Received from RFD Construction Limited for the Construction of a New Fire Station Number 2 in the Total Amount of $2,739,500.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Cary Williamson, Fire Chief)

Consideration and Possible Action for the Purchase of One (1) 2023 Dodge Charger Rear Wheel Drive Police Pursuit Sedan for the Patrol Division from the Oklahoma State Contract SW0035 in the Total Amount of $36,198.00 and Approval or Rejection of Any Amendments Propose and Considered by the City Commission at the Meeting

(Presented by Cameron Arthur, Chief of Police)

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).