AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA, TO BE
HELD ON 05/17/2021 AT 7:00 PM IN THE COMMISSION CHAMBERS

NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

REGULAR MEETING VIDEO CONFERENCE LOGIN INSTRUCTIONS

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2.

CALL TO ORDER


3.

INVOCATION


4.

PLEDGE OF ALLEGIANCE


5.

ROLL CALL


6.

PRESENTATIONS


6.A.

Presentation A

Presentations of Life Saving Awards by Mayor Glasgow to Corporal Skylar Bartlett and Officer Dylan Davis in Recognition of an Act Performed in the Line of Duty on April 19, 2021 which Resulted in the Saving of a Human LIfe
6.B.

Presentation B

Presentation of the Mayor's Gavel Plaque by Mayor Glasgow to Commissioner Pfau in Recognition and Appreciation for His Service as Mayor from May 4, 2020 to May 3, 2021
7.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


8.

APPROVE MINUTES


8.A.

City Commission Regular Minutes

of the Meeting held on May 3, 2021
9.

EXECUTIVE SESSION


9.A.

Executive Session A

Consideration and Possible Vote to Enter Into Executive Session for a Discussion Concerning the Status of  Negotiations between the City and the Fraternal Order of Police, Lodge No.108 for a New Collective Bargaining Agreement for Fiscal Year 2021-2022 and for a Discussion Concerning the Status of Negotiations between the City and the International Association of Firefighters, Local No. 1881 for a New Collective Bargaining Agreement for Fiscal Year 2021-2022, all as Authorized by 25 O.S. Section § 307 (B)(2)

9.B.

Executive Session B

Come Out of Executive Session and Vote to Reconvene Into Open Meeting
9.C.

Executive Session C

Consideration and Possible Action on Items Discussed in Executive Session Concerning Negotiations with the Fraternal Order of Police, Lodge No. 108 and International Association of Firefighters, Local No. 1881
10.

PUBLIC HEARING


10.A.

Public Hearing A

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Proposed Budget for Fiscal Year 2021-2022
(Presented by Sandy Doughty, Director of Finance)
10.B.

Public Hearing B

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request to Close 5th Avenue Southeast between G Street Southeast and Park Street a Strip of Land Approximately 55 Feet Wide by 990 Feet Long through Whittington Park
(Presented by Jessica Scott, Director of Community Development)
10.C.

Public Hearing C

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request to Rename East Beard Loop and West Beard Loop to Beard Loop
(Presented by Jessica Scott, Director of Community Development)
10.D.

Public Hearing D

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request to Rezone 14.62 Acres located at 655 Michelin Road from CC (Commercial Corridor) to IL (Light Industrial)
(Presented by Jessica Scott, Director of Community Development)
11.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
11.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Board of Adjustment to Serve a First Three (3) Year Term to be Wayne Laske and Chris Sandvick with Terms to Expire in May of 2024 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Submitted by Jessica Scott, Director of Community Development)
Documents:
  1. Consent A.pdf
11.B.

Consent B

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Historic Preservation Board to Serve a Third Three (3) Year Term to be Lynn McIntosh and Daniel Romo with Terms to Expire in May of 2024 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Submitted by Jessica Scott, Director of Community Development)
Documents:
  1. Consent B.pdf
11.C.

Consent C

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Planning Commission to Serve a First Three (3) Year Term to be Eric Howard and to Serve a Second Three (3) Year Term to be Roger Hughes with Terms to Expire in May of 2024 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Submitted by Jessica Scott, Director of Community Development)
Documents:
  1. Consent C.pdf
11.D.

Consent D

Consideration of Adoption or Rejection of Resolution Number 4166 a Resolution Approving a Preliminary Plat of 7 Lots on 10.17 Acres of the Market Street II Addition located at 1825 12th Avenue Northwest, Ardmore and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as May be Considered by the City Commission at the Meeting
(Submitted by Jessica Scott, Director of Community Development)
Documents:
  1. Consent D.pdf
11.E.

Consent E

Consideration of Adoption or Rejection of Resolution Number 4167 a Resolution Approving a Final Plat of 7 Lots on 10.17 Acres of the Market Street II Addition located at 1825 12th Avenue Northwest, Ardmore and Consideration of Adoption or Rejection of any Amendments to the Proposed Resolution as May be Considered by the City Commission at the Meeting
(Submitted by Jessica Scott, Director of Community Development)
Documents:
  1. Consent E.pdf
11.F.

Consent F

Consideration of Adoption or Rejection of Resolution Number 4168 a Resolution Approving a Minor Subdivision Plat of 1 Lot on 2.94 Acres of the Re-Plat of Lot 1, Market Street Addition located at 1665 12th Avenue Northwest, Ardmore and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as May be Considered by the City Commission at the Meeting
(Submitted by Jessica Scott, Director of Community Development)
Documents:
  1. Consent F.pdf
12.

REGULAR BUSINESS


12.A.

ORDINANCE(S)


12.A.1.

Ordinance 1

Consideration of Adoption or Rejection of Ordinance Number 3101 an Ordinance Closing 5th Avenue Southeast from G Street Southeast to Park Street Southeast being a Strip of Land 55 Feet Wide and 990 Feet Long Extending along the Northern Boundary of Block 469 According to the Official Survey and Map of the City of Ardmore and Consideration of Adoption or Rejection of Any Amendments to the Proposed Ordinance as May be Considered by the City Commission at the Meeting
(Presented by Jessica Scott, Director of Community Development)
Documents:
  1. Ordinance 1.pdf
12.A.2.

Ordinance 2

Consideration of Adoption or Rejection of Ordinance Number 3102 an Ordinance Rezoning Property located at 655 Michelin Road, Zoning from CC (Commercial Corridor) Zoning District to IL (Light Industrial) Zoning District Amending Ordinance Number 2583 known as the Unified Development Code of the City of Ardmore, Oklahoma and Providing for Severability and Consideration of Adoption or Rejection of Any Amendments to the Proposed Ordinance as May be Considered by the City Commission at the Meeting
(Presented by Jessica Scott, Director of Community Development)
Documents:
  1. Ordinance 2.pdf
12.B.

RESOLUTION(S)


12.B.1.

Resolution 1

Consideration of Adoption or Rejection of Resolution Number 4169 a Resolution Approving the Renaming of East Beard Loop and West Beard Loop to Beard Loop and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as May be Considered by the City Commission at the Meeting
(Presented by Jessica Scott, Director of Community Development)
Documents:
  1. Resolution 1.pdf
12.C.

PURCHASE(S)


12.C.1.

Purchase 1

Consideration and Possible Action for the Purchase of Six (6) Flashback HD Digital In-Car Video System Assemblies and Accessories from the State Contract Number SW1057C from Coban Technologies, Inc. for Six (6) 2021 Chevy Tahoe's of the Ardmore Police Department in the Total Amount of $33,544.50 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Presented by Robert Newell, Director of Information Technology)
Documents:
  1. Purchase 1.pdf
12.D.

BID(S)


12.D.1.

Bid 1

Consideration and Possible Action of the Bid Received from Safety Plus USA LLC for the Hickory Creek Channel Clearing Project of a Segment of Hickory Creek from Chattanooga Loop to its Intersection with Interstate 35 in the Total Amount of $39,976.65 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Presented by Thomas Mansur, City Engineer)
Documents:
  1. Bid 1.pdf
12.E.

AGREEMENT(S)


12.E.1.

Agreement 1

Consideration and Possible Action of Change Order Number 1 and Payment for the Western Heights Storm Sewer Project, due to Unforeseen Extra Work not Contemplated in the Original Plans of the Project there is an Increased Amount of $6,250.00 with the Total Revised Project Cost of $146,150.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Presented by Thomas Mansur, City Engineer)

Documents:
  1. Agreement 1.pdf
12.E.2.

Agreement 2

Consideration and Possible Action of a Final Payment to the Chickasaw Nation for the City of Ardmore's Share of the Harris Street Improvements Pursuant to the Chickasaw Nation Cooperative Agreement between the City of Ardmore and Chickasaw Nation in the Total Amount of $623,358.04 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meetings
(Presented by Thomas Mansur, City Engineer)
Documents:
  1. Agreement 2.pdf
13.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

14.

ADJOURN