AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA, TO BE
HELD ON 05/03/2021 AT 7:00 PM IN THE COMMISSION CHAMBERS

NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

REGULAR MEETING VIDEO CONFERENCE LOGIN INSTRUCTIONS

Please click the link below to join the meeting:
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Webinar ID: 886 8907 1133
Passcode: 781432
1.A.

Commissioner Attendance Status

Mayor Pfau - Video Conference
Vice-Mayor Glasgow - In-Person
Commissioner Ellis - In-Person
Commissioner Moore - In-Person
2.

CALL TO ORDER


3.

INVOCATION


4.

PLEDGE OF ALLEGIANCE


5.

ROLL CALL


6.

PRESENTATIONS


6.A.

Presentation A

Presentation to be Made by Commissioner Ellis to Commissioner Moore in Appreciation and Recognition for Twenty-Six (26) Years of Service to the Citizens of Ardmore as Commissioner with Six (6) Terms as Mayor
6.B.

Presentation B

Oath of Office and Presentation of Certificate of Election to John Alfred Credle, Jr. (Ward 2, NE) and David Plesher (Ward 3, SW) by The Honorable Carson Brooks, Special District Judge
6.C.

Presentation C

Election of Mayor for 2021/2022
6.D.

Presentation D

Election of Vice-Mayor for 2021/2022
6.E.

Presentation E

Seating of Commission
6.F.

Presentation F

Commission Meeting Called to Order by Newly Elected Mayor
7.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


8.

APPROVE MINUTES


8.A.

City Commission Regular Minutes

of the Meeting held on April 19, 2021
8.B.

City Commission Special Meeting/Work Session Minutes

of the Meeting/Work Session held on April 20, 2021
9.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
9.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointment to the Planning Commission to Serve a First Three (3) Year Term to be Bob Bates with Term to Expire in May of 2024 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Submitted by Jessica Scott, Director of Community Development)
Documents:
  1. Consent A.pdf
10.

REGULAR BUSINESS


10.A.

BID(S)


10.A.1.

Bid 1

Consideration and Possible Action of the Low Bid Received from Pavers, Inc. to Mill, Overlay and Include Striping of the Parking Lot located at the South Softball Complex  in Regional Park in the Total Amount of $103,333.00 an Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Presented by Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Bid 1.pdf
10.B.

AGREEMENT(S)


10.B.1.

Agreement 1

Consideration and Possible Action of an Employee Assistance Program Agreement between the City of Ardmore and Arbuckle Life Solutions, Inc. to Provide Professional Services for a Term from July 1, 2021 to June 30, 2022, with Payment Structured on a "Per Visit" Fee of $75.00 with a Maximum Total Compensation Per Fiscal Year of $8,000.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Presented by Cheryl Smith, Director of Human Resources)

Documents:
  1. Agreement 1.pdf
10.B.2.

Agreement 2

Consideration and Possible Action of a Canine Therapy Support Program - Implementation Agreement between City of Ardmore, Ardmore Police Department and Heroes with Hope to Provide the Ardmore Police Department a Therapy Canine Support Program with the City of Ardmore Agreeing to Provide Four (4) Fifty-Pound Bags of Food for the Canine in a Calendar Year and an Annual Wellness Check by a Licensed Veterinarian and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Presented by Kevin Norris, Chief of Police)
Documents:
  1. Agreement 2.pdf
10.B.3.

Agreement 3

Consideration and Possible Action to Consent to a Sublease Agreement between the Ardmore Development Authority, a Public Trust of the City of Ardmore and Continental Intermodal Group - Trucking, LLC, for Suite 2 located within the Ardmore Industrial Airpark, 620 General Drive with a Term of One (1) Year at a Rate Per Year of $1,800.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Presented by Kevin Boatright, City Manager)
Documents:
  1. Agreement 3.pdf
10.B.4.

Agreement 4

Consideration and Possible Action to Consent to an Agreement between the Ardmore Development Authority, a Public Trust of the City of Ardmore and Landweher Construction, Inc. for the Removal of Trees, Addition of New Trees, and Temporary Addition of a Small Gravel Radius located on Redwing Road North of the Intersection of Highway 53, General Drive and Redwing Road in Ardmore, Oklahoma with No Expenses by the City of Ardmore and Ardmore Development Authority and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Presented by Kevin Boatright, City Manager)
Documents:
  1. Agreement 4.pdf
10.C.

PURCHASE(S)


10.C.1.

Purchase 1

Consideration and Possible Action of the Purchase and Installing of Sixteen (16) New Transmitters for the Water Production Plant by Haynes Equipment Company in a Total Amount of $43,166.16 of which $42,816.16 will be Paid from the City's Insurance Recovery Fund and $350.00 will be Paid from the Water Production Budget and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting
(Presented by Shawn Geurin, Director of Utilities)
Documents:
  1. Purchase 1.pdf
11.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

12.

ADJOURN


12.A.

Adjourn to Ardmore Public Works Authority Meeting