AGENDA OF A REGULAR MEETING 
OF THE MAYOR AND BOARD OF COMMISSIONERS 
OF THE CITY OF ARDMORE, OKLAHOMA, 
TO BE HELD ON 03/20/2023 AT 7:00 PM 
IN THE COMMISSION CHAMBERS
 
NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


6.

APPROVE MINUTES


6.A.

City Commission Regular Minutes

of the Meeting Held on March 6, 2023 

Documents:
  1. Minutes of 03-06-23.pdf
7.

CONSENT AGENDA

All items listed are considered to be routine by the Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda and approval or rejection of any amendments proposed and considered by the City Commission at the meeting.

7.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointment as Representative for the City of Ardmore to the Big Five Community Services Board of Directors to be J.D. Spohn to Serve a Third Three (3) Year Term with Term to Expire in May of 2026

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent A.pdf
7.B.

Consent B

Consideration and Possible Action to Declare a Residential Sanitation 2018 Peterbilt Side Loader (Unit Number 52) as Surplus to be Used as a Trade-In for a Replacement Side Loader 

(Submitted by Shawn Geurin, Director of Utilities)

Documents:
  1. Consent B.pdf
7.C.

Consent C

Consideration and Possible Action to Declare an Operation Pride 2016 Knuckleboom (Unit Number 232) as Surplus to be Used as a Trade-In for a Replacement Knuckleboom

(Submitted by Shawn Geurin, Director of Utilities)

Documents:
  1. Consent C.pdf
7.D.

Consent D

Consideration and Possible Action to Declare Information Technology Department Sound Systems and Computers as Surplus to be disposed of in Accordance with City Code

(Submitted by Robert Newell, Chief Information Officer)

Documents:
  1. Consent D.pdf
7.E.

Consent E

Consideration and Possible Action to Declare Ardmore Police Department Patrol Vehicle (Unit Number 316) a 2021 Dodge Charger as Surplus to be released to the Insurance Company

(Submitted by Cameron Arthur, Chief of Police)

Documents:
  1. Consent E.pdf
8.

REGULAR BUSINESS


8.A.

BID(S)


8.A.1.

Bid 1

Consideration and Possible Action to Accept Unit Priced Bids Received from Various Vendors for Supplies and Materials Used for Street Construction, Maintenance and Repair with an Exception of Asphalt Concrete and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Josh Randell, City Engineer)

Documents:
  1. Bid 1.pdf
8.A.2.

Bid 2

Consideration and Possible Action to Accept a Bid that Meets All Specifications Received from Memorial Art Company to Provide for a Columbarium to be located at Rosehill Cemetery in the Total Amount of $36,000.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Bid 2.pdf
8.B.

AGREEMENT(S)


8.B.1.

Agreement 1

Consideration and Possible Action of a Mountain Lake Property Management Agreement by and between the City of Ardmore and Raymond Kuhlman for the Operation and Management of the Mountain Lake Camping Area in the Total Amount of $24,000.00 Annually and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Agreement 1.pdf
8.B.2.

Agreement 2

Consideration and Possible Action of a Right-of-Way Access Agreement by and between the City of Ardmore and Dobson Technologies, Incorporated dba Dobson Fiber to have Non-Exclusive Access to Public Right-of-Way Over and Under Certain Streets, Alleys, Easements, and Public Rights-of-Way within the Corporate Limits of the City of Ardmore and that Dobson Fiber Shall Pay the City of Ardmore a Fee Equal to Five Percent (5%) of Gross Revenues that Dobson Fiber Collects from Fiber Internet Services and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Assistant City Manager)

Documents:
  1. Agreement 2.pdf
8.B.3.

Agreement 3

Consideration and Possible Action of a Contractual Agreement for Ardmore Police Department Services by and between the City of Ardmore and Valero Refinery for Traffic Control during the Valero Turnaround Event beginning April 10, 2023 through May 29, 2023 and Valero Refinery to Compensate the City of Ardmore at the Rate of Sixty Dollars ($60.00) Per Officer and Vehicle Per Hour and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Cameron Arthur, Chief of Police)

Documents:
  1. Agreement 3.pdf
8.C.

PURCHASE(S)


8.C.1.

Purchase 1

Consideration and Possible Action of the Final Purchase Price for Ardmore Police Department Duty Weapons Trade-In Agreement by and between the City of Ardmore and GT Distributors from the Oklahoma State Contract SW220 in the Final Trade-In Amount Difference of $89.03 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Cameron Arthur, Chief of Police)

Documents:
  1. Purchase 1.pdf
8.C.2.

Purchase 2

Consideration and Possible Action for the Purchase of a Heil DPF Python 28 Yard Refuse Compactor Body for the Residential Sanitation Department from the Oklahoma State Contract Number SW0197 from United Engines in the Total Amount of $115,886.00 which Includes the Trade-In of Unit Number 52 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)


Documents:
  1. Purchase 2.pdf
8.C.3.

Purchase 3

Consideration and Possible Action for the Purchase of a Battle Motors Cab and Chassis for the Residential Sanitation Department from the Oklahoma State Contract Number SW035T from Holt Truck Centers in the Total Amount of $178,804.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Purchase 3.pdf
8.C.4.

Purchase 4

Consideration and Possible Action for the Purchase of a Freightliner/Petersen Knuckleboom Trash Loader for the Operation Pride Department from the Oklahoma State Contract Number SW0197 from J&R Equipment LLC in the Total Amount of $101,509.00 which Includes the Trade-In of Unit Number 232 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting 

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Purchase 4.pdf
8.C.5.

Purchase 5

Consideration and Possible Action for the Purchase of a Freightliner M2-106 Plus Cab and Chassis for the Operation Pride Department from the Oklahoma State Contract Number SW035T from Premier Truck Group Oklahoma City in the Total Amount of $95,100.00 and Approval or Rejection of Any Amendment Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Purchase 5.pdf
9.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

10.

ADJOURN


10.A.

Adjourn to Ardmore Public Works Authority Meeting