AGENDA OF A SPECIAL MEETING OF THE 
MAYOR AND BOARD OF COMMISSIONERS OF 
THE CITY OF ARDMORE, OKLAHOMA, 
TO BE 
HELD ON 02/05/2024 AT 7:00 PM 
ARDMORE PUBLIC LIBRARY, SMITH ROOM
320 E STREET NORTHWEST
ARDMORE, OKLAHOMA 73401
 
NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


6.

APPROVE MINUTES


6.A.

City Commission Special Minutes

of the Special Meeting Held on January 16, 2024

7.

CONSENT AGENDA

All items listed are considered to be routine by the Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda and approval or rejection of any amendments proposed and considered by the City Commission at the meeting.

7.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Ardmore Development Authority to Serve a First Three (3) Year Term to be Eric Ward and to Serve a Second Three (3) Year Term to be Scott Chapman and Jake Charnock with Terms to Expire in January of 2027

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent A.pdf
7.B.

Consent B

Consideration and Possible Action to Declare an Ardmore Police Department 2017 Dodge Charger (Unit 266) and Unit 266 Equipment (Stalker Radar with Dual Antenna) as Surplus to be Disposed of in Accordance with City Code

(Submitted by David Houser, Interim Chief of Police)

Documents:
  1. Consent B.pdf
7.C.

Consent C

Consideration and Possible Action of an Ardmore Downtown Executive Airport Ground Lease Cancellation Agreement by and between the City of Ardmore and Tyler Barker for Premises located at 1413 Executive Airport Drive, Ardmore, Oklahoma, Suite 2, Tract 27-2 and Suite 5, 27-5

(Submitted by Kevin Norris, Assistant City Manager)

Documents:
  1. Consent C.pdf
7.D.

Consent D

Consideration and Possible Action of the Right of Refusal to Purchase a Hangar located at 1413 Executive Airport Drive, Ardmore, Oklahoma, Suite 2, Tract 27-2 and Suite 5, Tract 27-5

(Submitted by Kevin Norris, Assistant City Manager)

Documents:
  1. Consent D.pdf
7.E.

Consent E

Consideration and Possible Action of an Ardmore Downtown Executive Airport Ground Lease Agreement by and between the City of Ardmore and Chris Simmons for Premises located at 1413 Executive Airport Drive, Suite 2, Ardmore, Oklahoma, also known as Tract 27-2

(Submitted by Kevin Norris, Assistant City Manager)

Documents:
  1. Consent E.pdf
7.F.

Consent F

Consideration and Possible Action of an Ardmore Downtown Executive Airport Ground Lease Agreement by and between the City of Ardmore and Chris Simmons for Premises located at 1413 Executive Airport Drive, Suite 5, Ardmore, Oklahoma, also known as Tract 27-5

(Submitted by Kevin Norris, Assistant City Manager)

Documents:
  1. Consent F.pdf
7.G.

Consent G

Consideration and Possible Action of an Ardmore Downtown Executive Airport Ground Lease Agreement by and between the City of Ardmore and Butler Real Estate Holdings, a Limited Liability Company, for Premises located at 1625 Executive Airport Drive, Ardmore, Oklahoma, also known as Tract 22

(Submitted by Kevin Norris, Assistant City Manager)

Documents:
  1. Consent G.pdf
7.H.

Consent H

Consideration and Possible Action of an Ardmore Downtown Executive Airport Ground Lease Agreement by and between the City of Ardmore and David Little for Premises located at 2502 Executive Airport Drive, Ardmore, Oklahoma, also known as Block 1 Lot 13 of the Ardmore Downtown Executive Airport Plat

(Submitted by Kevin Norris, Assistant City Manager)

Documents:
  1. Consent H.pdf
8.

REGULAR BUSINESS


8.A.

BID(S)


8.A.1.

Bid 1

Consideration and Possible Action to Award the Bid for Pickleball Courts, Lighting, and Shade Structures located in Ardmore Regional Park to Weldon Construction Company, a Limited Liability Company, (Lowest Bidder) in the Total Amount of $705,752.48 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Bid 1.pdf
8.A.2.

Bid 2

Consideration and Possible Action to Award the Bid for the Sunset Drive and Hollingsworth Drive Improvements Project to Schiralli Construction (Lowest Bidder) in the Total Amount of $1,859,621.83 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Josh Randell, City Engineer)

Documents:
  1. Bid 2.pdf
8.B.

AGREEMENT(S)


8.B.1.

Agreement 1

Consideration and Possible Action for Payment to TLS Group, Incorporated, for the Repair of the Video Detection System located at Commerce Street and Grand Avenue in the Total Amount of $51,250.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 1.pdf
8.B.2.

Agreement 2

Consideration and Possible Action of an Agreement by and between the City of Ardmore and SEA Cattle Company, a Limited Liability Company, (SEA Cattle Company) to Allow the City of Ardmore to Participate in the Sharing of Costs of a Barbed Wire Fence that Separates the Property of Lake Scott King and SEA Cattle Company, and to Allow the City of Ardmore to Reimburse the SEA Cattle Company for Half of the Costs of Materials Up to $2,500.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 2.pdf
8.B.3.

Agreement 3

Consideration and Possible Action of an Easement Agreement by and between the City of Ardmore, Ardmore Development Authority, and R&R Properties a Limited Liability Company, (Morgan/Ward) to Grant an Easement to Morgan/Ward to Relocate 50 Feet of Fence to Access Adjacent Properties of the Ardmore Municipal Airport, in return Morgan/Ward are Granting an Easement for the Installation and Extension of the MALS Lighting System of the Ardmore Municipal Airport and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Agreement 3.pdf
8.B.4.

Agreement 4

Consideration and Possible Action of a Water Rights Purchase Option Agreement by and between the City of Ardmore and Gene Travis Ritter III, Speake Ranch Trust, and Speake Land Holding, a Limited Liability Company, for the City of Ardmore to Obtain an Option to Purchase Water Rights with the Purchase Price for the Option in the Total Amount of $25,000.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 4.pdf
9.

ADJOURN


9.A.

Adjourn to Ardmore Public Works Authority Special Meeting