AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE CITY OF ARDMORE, OKLAHOMA, TO BE
HELD ON 01/18/2022 AT 7:00 PM IN THE COMMISSION CHAMBERS
 
NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


6.

APPROVE MINUTES


6.A.

City Commission Regular Minutes

of the Meeting Held on January 3, 2022

7.

PUBLIC HEARING


7.A.

Public Hearing A

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Proposed Amendment of Increment District No. 2, City of Ardmore and the Amended and Restated Reinvestment Area Project Plan (Amendment #8 to TIF #2)

(Presented by Kevin Boatright, City Manager)

7.B.

Public Hearing B

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request to Rezone 0.16 Acres located at 409 Stanley Street SW from O (Office) to RMM (Residential Multifamily Medium Density)

(Presented by Jessica Scott, Director of Community Development)

7.C.

Public Hearing C

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Petition from Glenda Black to De-Annex from the City of Ardmore, Oklahoma approximately 1.25 Acres located on the North Side of Myall Road approximately 2210 Feet West of Valley Ranch Road

(Presented by Jessica Scott, Director of Community Development)

8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consideration and Possible Approval to Accept a Permanent Easement and Right of Way from the Judith G. Woerz Family Trust for the Sunset Drive Project and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Thomas Mansur, City Engineer)

Documents:
  1. Consent A.pdf
8.B.

Consent B

Consideration and Possible Approval of a Service Agreement  Addendum to the Ice Rink Events Agreement for an Extension of an Additional Seven (7) Days in an Additional Cost of $4,340.00 with Total Amount of Ice Rink Rental being $82,740.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Consent B.pdf
8.C.

Consent C

Consideration and Possible Approval of an Ardmore Downtown Executive Airport Ground Lease Agreement between the City of Ardmore and D. Rickets Holding, LLC for 1413 Executive Airport Drive, Suite 4, also known as Tract 27-4 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent C.pdf
8.D.

Consent D

Consideration and Possible Approval to Confirm Mayor and City Commissions Appointments to the Ardmore Tourism Authority to Serve First Three (3) Year Terms to be Steven Harris and Mitesh Patel; and to Serve a Second Three (3) Year Term to be Ken Bohannon with Terms to Expire in January of 2025 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Submitted by Kevin Boatright, City Manager)

Documents:
  1. Consent D.pdf
9.

REGULAR BUSINESS


9.A.

ORDINANCE(S)


9.A.1.

Ordinance 1

Consideration of Adoption or Rejection of Ordinance Number 3111 an Emergency Ordinance of the City of Ardmore, Oklahoma (the "City") Approving and Adopting Amendment #8 to TIF #2, an Amendment to the City of Ardmore, Oklahoma Amended and Restated Reinvestment Area Project Plan Approved and Adopted by Ordinance No. 2993, as it Amends Ordinance No. 2744 of the City, as heretofore Amended; Increasing Certain Project Cost Authorizations, Terminating TIF #2, and Providing Procedures for Distribution of Excess TIF Revenues to the Affected Taxing Entities; and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting; and Consideration of Adoption or Rejection of Emergency Clause with Respect to Ordinance Number 3111 and Consideration of Adoption or Rejection of Any Amendments to the Proposed Emergency Clause as may be Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Documents:
  1. Ordinance 1.pdf
9.A.2.

Ordinance 2

Consideration of Adoption or Rejection of Ordinance Number 3112 an Ordinance Rezoning Property located at 409 Stanley Street SW, Zoning from O (Office) to Zoning District to RMM (Residential Multifamily Medium Density) Zoning District Amending Ordinance No. 2583 Known as the Unified Development Code of the City of Ardmore, Oklahoma and Providing for Severability and Consideration of Adoption or Rejection of Any Amendments to the Proposed Ordinance as may be Considered by the City Commission at the Meeting

(Presented by Jessica Scott, Director of Community Development)

Documents:
  1. Ordinance 2.pdf
9.A.3.

Ordinance 3

Consideration of Adoption or Rejection of Ordinance Number 3113 an Ordinance De-Annexing Certain Real Property from the City of Ardmore, Oklahoma, located in South Half of West Half of West Half of Southwest Quarter of Southwest Quarter of the Southeast Quarter of Section 33, T4S, R1E, Carter County Oklahoma as more Specifically Described Herein; Providing for Repealer, Savings, Severability; and Declaring an Emergency and Consideration of Adoption or Rejection of Any Amendments to the Proposed Ordinance as may be Considered by the City Commission at the Meeting; and Consideration of Adoption or Rejection of Emergency Clause with Respect to Ordinance Number 3113 and Consideration of Adoption or Rejection of Any Amendments to the Proposed Emergency Clause as may be Considered by the City Commission at the Meeting

(Presented by Jessica Scott, Director of Community Development)

Documents:
  1. Ordinance 3.pdf
9.A.4.

Ordinance 4

Consideration of Adoption or Rejection of Ordinance Number 3114 an Emergency Ordinance Amending Chapter 7 of the Ardmore Code of Ordinances Pertaining to Cemetery Services, Fees and Charges by Amending Section 7-3 to Provide that all Cemetery Services and Charges therefore shall be Established on a Periodic Basis by Resolution of the City Commission and Authorizing City Commission to Establish Rates and Fees on a Periodic Basis by Resolution; Repealing Section 7-3.1, 7-6, 7-6.2 of the Code of Ordinances; Providing for Repealer and Severability and Declaring an Emergency and Consideration of Adoption or Rejection of Any Amendments to the Proposed Ordinance as may be Considered by the City Commission at the Meeting; and Consideration or Adoption of Emergency Clause with Respect to Ordinance Number 3114 and Consideration of Adoption or Rejection of Any Amendments to the Proposed Emergency Clause as may be Considered by the City Commission at the Meeting

(Presented by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Ordinance 4.pdf
9.B.

RESOLUTION(S)


9.B.1.

Resolution 1

Consideration of Adoption or Rejection of Resolution Number 4204 a Resolution Adopting the Rates, Fees and Charges for Grave Sites, Opening and Closing Graves and Cremations; Adopting Rates, Fees and Charges for Golf Courses and Related Services; Providing for Effective Date of the Fees; Providing for Amendment of Resolution for Fees, Rates and Charges and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as may be Considered by the City Commission at the Meeting

(Presented by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Resolution 1.pdf
9.C.

AGREEMENT(S)


9.C.1.

Agreement 1

Consideration and Possible Approval of an Agreement between the City of Ardmore and Davis and Davis Recreation Planning Consultants, Inc. to Provide Consulting for the Redesign of Central Park and Whittington Park in the Total Amount of $48,500.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Teresa Ervin, Director of Parks and Recreation)

Documents:
  1. Agreement 1.pdf
9.C.2.

Agreement 2

Consideration and Possible Approval of Change Order Number 1 to the Construction Contract between the City of Ardmore and MacHill Construction for the Ardmore Air Evac Hangar in an Increased Contract Amount of $6,836.03 and Revising the Total Contract Price to $974,836.03 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Jessica Scott, Director of Community Development)

Documents:
  1. Agreement 2.pdf
9.C.3.

Agreement 3

Consideration and Possible Approval of a Mutual Aid Agreement between the City of Ardmore and Valero Ardmore Refinery for Assisting in the Protection of each Party's People, Property and Other Assets and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Cary Williamson, Fire Chief)

Documents:
  1. Agreement 3.pdf
9.C.4.

Agreement 4

Consideration and Possible Approval of the Conversion Guide Amendment between the City of Ardmore and Tyler Technologies for New World CAD/RMS to Receive a Credit of $38,000.00 for Unused Data Conversion and Apply $16,000.00 of that Credit for the Data Archive Loading Fee from Tyler Technologies leaving a Total Credit of $22,000.00 to be used to Finish the Project and Any Remaining Funds to be Refunded when the Project is Complete and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Robert Newell, Chief Information Officer)

Documents:
  1. Agreement 4.pdf
9.C.5.

Agreement 5

Consideration and Possible Approval to Declare Three (3) Obstruction Poles at the Ardmore Downtown Executive Airport as Surplus and Disposed of in Accordance with City Code an Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 5.pdf
9.D.

BID(S)


9.D.1.

Bid 1

Consideration and Possible Approval to Accept the Low Bid Received from S4 Water Sales for the Water Treatment Plant Filter Media Replacement Project in the Total Amount of $184, 620.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Bid 1.pdf
10.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

11.

ADJOURN


11.A.

Adjourn to Ardmore Public Works Authority Meeting