AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 11/02/2020 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

VIDEO CONFERENCE MEETING INSTRUCTIONS

Hi there,

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Topic: Ardmore Commission Meeting

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2.

CALL TO ORDER


3.

INVOCATION


4.

PLEDGE OF ALLEGIANCE


5.

ROLL CALL


6.

PRESENTATIONS


6.A.

Presentation A

Presentation of Proclamation by Mayor Pfau to the Carter County Veterans Council Declaring November 8, 2020 through November 14, 2020 as Military Appreciation Week in the City of Ardmore
7.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


8.

APPROVE MINUTES


8.A.

City Commission Regular Minutes

of the Meeting Held on October 19, 2020
8.B.

City Commission Special Meeting/Work Session Minutes

of the Meeting Held on October 28, 2020
9.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
9.A.

Consent A

Consideration and Possible Action of a Cooperation Agreement by and between the City of Ardmore and the Chickasaw Nation Division of Housing and Chickasaw Housing Authority for One Single Family Structure at 401 Stolfa Street, Ardmore
(Jessica Scott, Director of Community Development)
Documents:
  1. Consent A.pdf
10.

REGULAR BUSINESS


10.A.

RESOLUTION(S)


10.A.1.

Resolution 1

Consideration and Possible Action of a Resolution Granting the City Manager the Authority to Execute a Department Canine Transfer Contract Agreement.
(J.D. Spohn, City Manager)
Documents:
  1. Resolution 1.pdf
10.B.

AGREEMENT(S)


10.B.1.

Agreement 1

Consideration and Possible Action of a Department Canine Transfer Contract Agreement by and between the City of Ardmore and Jared Johnson, Canine Handler
(J.D. Spohn, City Manager)
Documents:
  1. Agreement 1.pdf
10.B.2.

Agreement 2

Consideration and Possible Action to Declare a Residential Sanitation 2015 Peterbilt Side Loader (Unit No. 170) as Surplus and Authorize Said Property to be Used as a Trade-In for a Replacement Side Loader
(Shawn Geurin, Director of Utilities)
Documents:
  1. Agreement 2.pdf
10.B.3.

Agreement 3

Consideration and Possible Action to Declare Certain Items of the Utilities Department  as Surplus and Authorize Disposal of Said Property to be Destroyed/Buried at the Southern Oklahoma Regional Disposal Landfill, OK Iron & Metal Company, Sealed Bid or Auction 
(Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 3.pdf
10.C.

BID(S)


10.C.1.

Bid 1

Consideration and Possible Action of a Bid Received from Howard Construction, Inc. for the Construction of the Exit 29 Waterline Project from Cypert Way to the Intersection of Myall and Plainview Road which Includes the Base Bid and Add Alternate in the Total Amount of $1,542,980.62
(Shawn Geurin, Director of Utilities)
Documents:
  1. Bid 1.pdf
10.D.

PURCHASE(S)


10.D.1.

Purchase 1

Consideration and Possible Action to Purchase a Replacement 18" APCO Check Valve for One that has Failed at Lift Station B from Haynes Equipment Company a Sole Source Provider for APCO Products in the Total Amount of $30,723.00
(Shawn Geurin, Director of Utilities)
Documents:
  1. Purchase 1.pdf
10.D.2.

Purchase 2

Consideration and Possible Action to Purchase a 6" Dry Prime Trash Pump with the Optional Cover and Freight from Generac from the Sourcewell Cooperative Purchasing Contract in the Total Amount of $42,556.12
(Shawn Geurin, Director of Utilities)
Documents:
  1. Purchase 2.pdf
10.D.3.

Purchase 3

Consideration and Possible Action to Purchase a 2021 Peterbilt 520 Residential Side Loader Truck for the Residential Sanitation Department from United Engines from the Oklahoma State Contract No. SW-197 in the Total Amount of $240,000.00 which Includes a Trade-In Amount of $40,000.00 for a 2015 Side Loader (Unit No. 170)
(Shawn Geurin, Director of Utilities)
Documents:
  1. Purchase 3.pdf
11.

ADJOURN


11.A.

Adjourn to Ardmore Public Works Authority Meeting