AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 09/21/2020 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

VIDEO CONFERENCE MEETING INSTRUCTIONS

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Topic: Ardmore Commission Meeting

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2.

CALL TO ORDER


3.

INVOCATION


4.

PLEDGE OF ALLEGIANCE


5.

ROLL CALL


6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of the Meeting Held on September 8, 2020
8.

PUBLIC HEARING


8.A.

Public Hearing A

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request to Rezone Approximately 0.785 Acres located at 1008 and 1020 North Washington Street from O (Office) to CC (Commercial Corridor)
(Jessica Scott, Director of Community Development)
8.B.

Public Hearing B

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request to Rezone Approximately 0.55 Acres located at 1020 8th Avenue NW from O (Office) to CC (Commercial Corridor)
(Jessica Scott, Director of Community Development)
8.C.

Public Hearing C

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request for a Conditional Use Permit to locate a Communication Tower in the CC (Commercial Corridor) Zoning District at 1211 Veterans Boulevard
(Jessica Scott, Director of Community Development)
9.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
9.A.

Consent A

Consideration and Possible Action of an Assignment Approval and Agreement between the City of Ardmore; T & C Aviation, LLC, and Citizens Bank and Trust Company of Ardmore for Tract 8 located at the Ardmore Downtown Executive Airport
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Consent A.pdf
9.B.

Consent B

Consideration and Possible Action to Consent to a Sublease Agreement for a Box Hangar located at 610 McDonnell at the Ardmore Municipal Airport between the Ardmore Development Authority a Public Trust of the City of Ardmore and Southern Market Group, Inc., an Oklahoma Corporation for a Term of Five (5) Years with an Annual Lease Rate of $10,200.00 
(J.D. Spohn, City Manager)
Documents:
  1. Consent B.pdf
9.C.

Consent C

Consideration and Possible Action to Consent to a Sublease Agreement for a Box Hangar located at 622 McDonnell at the Ardmore Municipal Airport between the Ardmore Development Authority a Public Trust of the City of Ardmore and Blackbeard Aviation LLC, for a Term of Five (5) Years with an Annual Lease Rate of $10,200.00
(J.D. Spohn, City Manager)
Documents:
  1. Consent C.pdf
9.D.

Consent D

Consideration and Possible Action to Consent to a Sublease Agreement for a Box Hangar located at 606 McDonnell at the Ardmore Municipal Airport between the Ardmore Development Authority a Public Trust of the City of Ardmore and Steve Baggerly for a Term of Five (5) Years with an Annual Lease Rate of $10,200.00
(J.D. Spohn, City Manager)
Documents:
  1. Consent D.pdf
9.E.

Consent E

Consideration and Possible Action to Consent to Ground Sublease Agreement between the Ardmore Development Authority a Public Trust of the City of Ardmore and Holbrook Hobbies, LLC for a Parcel of Land 4400 Square Feet located at 606 McDonnell Drive for a Term of Five (5) Years with an Annual Lease Rate of $432.00
(J.D. Spohn, City Manager)
Documents:
  1. Consent E.pdf
9.F.

Consent F

Consideration and Possible Action to Consent to an Option to Lease Agreement between the Ardmore Development Authority a Public Trust of the City of Ardmore and Cowboy Holdco, LLC, and Oklahoma Limited Liability Corporation for Three (3) Hardstands South of Taxiway Delta and Fifty-Six (56) Additional Acres South of Hardstand Area located at the Ardmore Municipal Airport
(J.D. Spohn, City Manager)
Documents:
  1. Consent F.pdf
9.G.

Consent G

Consideration and Possible Action for a Minor Subdivision Plat of 2 Lots on 0.81 Acres of the DJ Farms Addition located at 620 F Street SW
(Jessica Scott, Director of Community Development)
Documents:
  1. Consent G.pdf
9.H.

Consent H

Consideration and Possible Action for a Minor Subdivision Plat of 1 Lot on 0.95 Acres of the Pleasant Land Addition located at 1518 and 1520 Mt. Washington Road
(Jessica Scott, Director of Community Development)
Documents:
  1. Consent H.pdf
9.I.

Consent I

Consideration and Possible Action of a Lump Sum Distribution from the Oklahoma Municipal Retirement Fund to Mr. Brian Scott Sheehy
(Cheryl Smith, Director of Human Resources)
Documents:
  1. Consent I.pdf
10.

REGULAR BUSINESS


10.A.

ORDINANCE(S)


10.A.1.

Ordinance 1

Consideration and Possible Action of an Ordinance to Rezone Property located at 1008 and 1020 North Washington from O (Office) Zoning District to CC (Commercial Corridor) Zoning District
(Jessica Scott, Director of Community Development)
Documents:
  1. Ordinance 1.pdf
10.A.2.

Ordinance 2

Consideration and Possible Action of an Ordinance to Rezone Property located at 1020 8th Avenue NW from O (Office) Zoning District to CC (Commercial Corridor) Zoning District
(Jessica Scott, Director of Development Services)
Documents:
  1. Ordinance 2.pdf
10.B.

RESOLUTION(S)


10.B.1.

Resolution 1

Consideration and Possible Action of a Resolution for a Conditional Use Permit for CRB Companies, LLC to locate a Communications Tower at 1211 Veterans Boulevard
(Jessica Scott, Director of Community Development)
Documents:
  1. Resolution 1.pdf
10.C.

BID(S)


10.C.1.

Bid 1

Consideration and Possible Action of a Bid Received from Bean Construction for the Western Heights Storm Sewer Project in the Total Amount of $139,900.00 and Authorize the Mayor to Execute the Contract
(Thomas Mansur, City Engineer)
Documents:
  1. Bid 1.pdf
10.C.2.

Bid 2

Consideration and Possible Action of a Bid Received from GCC Enterprises, Inc., for the Ardmore Downtown Executive Airport to Clean and Seal Joints and Cracks; Seal Coat; Re-mark Runway 17; Install LED Medium Intensity Runway Lights, and with Four Add Alternates Included in the Total Amount of $2,243,401.25 with 90% to be Paid by the Federal Aviation Administration and 10% to be Paid by the CARES Act
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Bid 2.pdf
10.D.

AGREEMENT(S)


10.D.1.

Agreement 1

Consideration and Possible Action to Amend an Agreement with H.W. Lochner, Inc., to Provide Required Engineering Oversight Services at the Ardmore Downtown Executive Airport for the Rehabilitation of Runway 17-35 in an Increased Amount of $233,000.00 for a Total Engineering Cost of $587,600.00
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 1.pdf
10.D.2.

Agreement 2

Consideration and Possible Action of Supplemental Budget Amendments to the Fiscal Year 2019/2020 Budget
(Sandy Doughty, Director of Finance)
Documents:
  1. Agreement 2.pdf
10.D.3.

Agreement 3

Consideration and Possible Action of Supplemental Budget Amendments to the Fiscal Year 2020/2021 Budget
(Sandy Doughty, Director of Finance)
Documents:
  1. Agreement 3.pdf
10.D.4.

Agreement 4

Consideration and Possible Action of Change Order No. 1 for the Isabel Waterline Replacement Project in an Increased Amount of $7,975.00 for a Total Project Cost of $161,273.80
(Shawn Geurin, Director of Utilities)
Documents:
  1. Agreement 4.pdf
10.D.5.

Agreement 5

Consideration and Possible Action to Confirm the Receipt of a Construction Permit received from the Oklahoma Department of Environmental Quality for the Exit 29 Waterline Project
(Shawn Geurin, Director of Utilities)
Documents:
  1. Agreement 5.pdf
10.E.

PURCHASE(S)


10.E.1.

Purchase 1

Consideration and Possible Action for the Purchase of Three (3) Thermal Imaging Cameras for the Ardmore Fire Department from Northern Safety from the Oklahoma State Contract No.SW241 in the Total Amount of $29,276.46
(Cary Williamson, Fire Chief)
Documents:
  1. Purchase 1.pdf
11.

ADJOURN


11.A.

Adjourn to Ardmore Public Works Authority Meeting