AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 09/08/2020 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

VIDEO CONFERENCE MEETING INSTRUCTIONS

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Topic: Ardmore Commission Meeting

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2.

CALL TO ORDER


3.

INVOCATION


4.

PLEDGE OF ALLEGIANCE


5.

ROLL CALL


6.

PRESENTATIONS


6.A.

Presentation A

Presentation of a Certificate of Recognition by Mayor Pfau to Police K-9 "Boss" Honoring Him on His Retirement from the Ardmore Police Department
6.B.

Presentation B

Presentation of a Proclamation by Mayor Pfau to Royce Groeschel, Daughters of the American Revolution Constitution Week Chairman, Declaring September 17th to September 23rd as Constitution Week in Ardmore, Oklahoma
7.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


8.

APPROVE MINUTES


8.A.

City Commission Regular Minutes

of August 17, 2020
9.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
9.A.

Consent A

Consideration and Possible Action to Consent to the Assignment and Assumption of a Contract Agreement with Cardinal Engineering, LLC/Lemke Land Surveying, LLC for the 8th Avenue NW Improvements Project
(Joshua Randell, Assistant City Engineer)
Documents:
  1. Consent A.pdf
9.B.

Consent B

Consideration and Possible Action of an Ardmore Downtown Executive Airport Ground Lease Agreement for Tract 20 between the City of Ardmore and David Little
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Consent B.pdf
10.

REGULAR BUSINESS


10.A.

ORDINANCE(S)


10.A.1.

Ordinance 1

Consideration and Possible Action of Ordinance No. 3092, Repealing Rezoning Ordinance 3090 Adopted on June 25, 2020, which Rezoned Property located at 5035 Myall Rd., from RS-9 (Single Family Residential 9,000 SQ FT MIN) Zoning District to RS-6 (Single Family Residential 6,000 SQ FT MIN) Zoning District Providing for Severability and Declaring an Emergency
(J.D. Spohn, City Manager)
Documents:
  1. Ordinance 1.pdf
10.A.2.

1.A.

Consideration and Possible Action to Approve Section 1 and 2 of Ordinance No. 3092
(J.D. Spohn, City Manager)
10.A.3.

1.B

Consideration and Possible Action to Approve Section 3 (Emergency Clause) of Ordinance No. 3092
(J.D. Spohn, City Manager)
10.B.

RESOLUTION(S)


10.B.1.

Resolution 1

Consideration and Possible Action of a Resolution Confirming that all Public Safety Personnel Costs are "Substantially Dedicated" to the COVID-19 Response Efforts of the City of Ardmore for the CARES Act Coronavirus Relief Fund (CRF) Allocation in an Amount of $1,903,727.41
(J.D. Spohn, City Manager)
Documents:
  1. Resolution 1.pdf
10.C.

AGREEMENT(S)


10.C.1.

Agreement 1

Consideration and Possible Action to Declare Equipment and Rolling Stock of City Departments as Surplus and Authorize Disposal of Said Property by Solicitation of Sealed Bids
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 1.pdf
10.C.2.

Agreement 2

Consideration and Possible Action to Declare Ardmore Police Department K-9 "Boss" as Surplus and to be Retired to his K-9 Handler, Corporal Jared Johnson
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 2.pdf
10.C.3.

Agreement 3

Consideration and Possible Action to Declare a JVC Camcorder with Tripod and Draper Projector Screen of the Ardmore Police Department as Surplus and Authorize Disposal of Said Property by Donation to Heroes with Hope of Southern Oklahoma, a Community Nonprofit Benefitting Children
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 3.pdf
10.C.4.

Agreement 4

Consideration and Possible Action to Declare Unit 228 a 2015 Chevrolet Caprice of the Ardmore Police Department as Surplus and Authorize Disposal of Said Property to be Released to the Insurance Company
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 4.pdf
10.C.5.

Agreement 5

Consideration and Possible Action to Upgrade to Biometric/Thermal/Voice Activation Terminals from Andrews Technology HMS, Inc. a Sole Source Vendor for a Timekeeping and Attendance System in a Total Amount of $232,640.00
(Robert Newell, Director of Information Technology)
Documents:
  1. Agreement 5.pdf
10.C.6.

Agreement 6

Consideration and Possible Action for the Continuation of Annual Software Support with Omnigo Software for CAD/RMS an Application Suite that Assists Law Enforcement; Medical; Fire, and Dispatch in Maintaining Records on First Responder Activities in a Total Amount of $45,686.67
(Robert Newell, Director of Information Technology)
Documents:
  1. Agreement 6.pdf
10.C.7.

Agreement 7

Consideration and Possible Action for the Agreement Renewal with New Edge Services, LLC to Continue Hosting Services for City Works Application to Maintain Inventory; Infrastructure; Work Order System, and Assisting with Building Permits, and Code Enforcement in a Total Amount of $25,000.00 of which $9,000.00 will be Paid by the City and $16,000.00 to be Paid by Ardmore Public Works Authority
(Robert Newell, Director of Information Technology)
Documents:
  1. Agreement 7.pdf
10.D.

PURCHASE(S)


10.D.1.

Purchase 1

Consideration and Possible Action for the Purchase of New World Enterprise Combined LE/Fire/EMS CAD from Tyler Software to Manage Dispatch and Police Records in a Total Amount of $639,820.00
(Robert Newell, Director of Information Technology)
Documents:
  1. Purchase 1.pdf
11.

ADJOURN


11.A.

Adjourn to Ardmore Public Works Authority Meeting