AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 09/04/2018 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Presentation of Proclamation by Mayor Ellis to Dana Boyd, Daughters of the American Revolution Constitution Week Chairman, Declaring September 17th to September 23rd as Constitution Week in Ardmore, Oklahoma

6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Minutes

City Commission Regular Meeting of August 20, 2018
7.B.

City Commission Special Minutes

City Commission Special Meeting/Work Session of August 27, 2018
8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consider and Take Action to Confirm Mayor and City Commissions Appointment and Re-appointment to the Ardmore Main Street Authority to Serve a First Three Year Term to be Cindy Huggins and to Serve Second Three Year Terms to be Marty Auten, Joy McDaniel and Les Mose with Terms to Expire in June of 2021
(J.D. Spohn, City Manager)
Documents:
  1. Consent A.pdf
8.B.

Consent B

Consider and Take Action to Confirm Mayor and City Commissions Appointments as Alternate Members to the Planning Commission to be Justin Arledge to Serve a First Term as Alternate 1 with Term to Expire in May of 2021, Dawnah Iliff to Serve a First Term as Alternate 2 with Term to Expire in May of 2020 and Dee Ann Chatham to Serve a First Term as Alternate 3 with Term to Expire in May of 2019
(Jessica Scott, Director of Development Services)
Documents:
  1. Consent B.pdf
8.C.

Consent C

Consider and Take Action on Approval of Closing 0.37 Acres of Carter Street SE located between Blocks 462-463, City of Ardmore, Carter County, Oklahoma
(Jessica Scott, Director of Development Services)
Documents:
  1. Consent C.pdf
9.

REGULAR BUSINESS


9.A.

ORDINANCE(S)


9.A.1.

Ordinance 1

Consider and Take Action on Approval of an Ordinance for the Adoption of NFPA 1, Fire Code, of the National Fire Protection Association
(Cary Williamson, Fire Chief)
Documents:
  1. Ordinance 1.pdf
9.B.

AGREEMENT(S)


9.B.1.

Agreement 1

Consider and Take Action on Approval of Change Orders Number 1 - Number 8 for the New Fire Station No. 3 in an Additional Total Amount of $511.97
(Cary Williamson, Fire Chief)
Documents:
  1. Agreement 1.pdf
9.B.2.

Agreement 2

Consider and Take Action on Approval to Accept the Oklahoma Office of Homeland Security Grant for the Ardmore Fire Department for Four (4) New Q-Rae Gas Detection Units in an Amount of $2,999.76
(Cary Williamson, Fire Chief)
Documents:
  1. Agreement 2.pdf
9.B.3.

Agreement 3

Consider and Take Action on Approval for the Continuation of a Maintenance Agreement with ESRI, Inc. for Arc Applications from October 18, 2018 to October 17, 2019 in the Total Amount of $25,000.00
(Robert Newell, Director of Information Technology)
Documents:
  1. Agreement 3.pdf
9.B.4.

Agreement 4

Consider and Take Action on Approval to Accept Ownership of the Depot Park Land Tract with the Ardmore Main Street Authority to be Responsible for Raising All Funds to Build the Park, Paying all Maintenance Expenses Once the Park is Built and; Providing a Land Survey and Current Abstract
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 4.pdf
9.B.5.

Agreement 5

Consider and Take Action on Approval of Open Records Procedures, Forms and Update to the Schedule of Fees for Reproduction and to Allow the City Manager to Sign Procedures
(Ken Campbell, Director of Finance)
Documents:
  1. Agreement 5.pdf
9.B.6.

Agreement 6

Consider and Take Action on Approval of the Fiscal Year 2017/2018 Year-End Supplemental Budget Adjustments
(Ken Campbell, Director of Finance)
Documents:
  1. Agreement 6.pdf
10.

ADJOURN


10.A.

Adjourn

to Ardmore Public Works Authority Meeting