AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 08/19/2019 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Presentation of Certificates to Honor and Recognize Ardmore Police K9 Officer Jared Johnson and "Boss" for being Awarded the Association of Oklahoma Narcotic Enforcers 2019 Region IV K9 Team of the Year
5.B.

Presentation B

Presentation of Certificates to Honor and Recognize Ardmore Police Detective Eric Grisham for being Awarded the Association of Oklahoma Narcotic Enforcers 2019 Region IV Officer of the Year and the Presidential 2019 Excellence in Community Service Award
6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of the City Commission Regular Meeting of August 5, 2019
8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consideration and Possible Action of a Memorandum of Understanding between the City of Ardmore and Carter County for the Administration of the Edward Byrne Memorial Justice Assistance Grant (JAG) Funding through the US Department of Justice and Permission to Apply and Accept for such Grant
(Kristi McElroy, Purchasing Coordinator/Grant Administration
Documents:
  1. Consent A.pdf
9.

REGULAR BUSINESS


9.A.

RESOLUTION(S)


9.A.1.

Resolution 1

Consideration and Possible Action of a Resolution Authorizing the City Clerk to Destroy Certain Electronic Records of Meetings of the Ardmore City Commission and Ardmore Public Works Authority dating from January 1, 1979 to December 31, 2017
(J.D. Spohn, City Manager)
Documents:
  1. Resolution 1.pdf
9.B.

PURCHASE(S)


9.B.1.

Purchase 1

Consideration and Possible Action for the Purchase of a 2020 3/4 Ton Silverado Truck from the Oklahoma State Contract SW035 from Carter Chevrolet for the Customer Service/Meter Maintenance Division in the Total Amount of $29,049.00
(Sheila McLaughlin, Supervisor of Customer Service)
Documents:
  1. Purchase 1.pdf
9.C.

BID(S)


9.C.1.

Bid 1

Consideration and Possible Action of a Bid Received from Technology International for a Heavy-Duty Pavement Saw for the Street Division in the Total Amount of $30,335.00
(Thomas Mansur, City Engineer)
Documents:
  1. Bid 1.pdf
9.D.

AGREEMENT(S)


9.D.1.

Agreement 1

Consideration and Possible Action to Authorize a Payment to Overland Corporation for Market Street Development in a Total Amount of $169,155.00 of which $79,055.00 to be Paid by the City of Ardmore and $90,100.00 to be Paid by the Ardmore Public Works Authority
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 1.pdf
9.D.2.

Agreement 2

Consideration and Possible Action to Declare an Ardmore Police Department Glock 9mm Pistol as Surplus and Authorize Disposal of Said Property by Awarding to Corporal Darren Culley who is Retiring in Good Standing after 25 Years of Service 
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 2.pdf
9.D.3.

Agreement 3

Consideration and Possible Action to Declare Ardmore Police Department Unit 98 a 2007 Dodge Charger as Surplus and Authorize Disposal of Said Property via Auction, OK Iron & Metal, Co. or Donation
(Ken Grace, Chief of Police)

Documents:
  1. Agreement 3.pdf
9.D.4.

Agreement 4

Consideration and Possible Action of an Agreement Renewal for Hosting Services for City Works Application utilized by the Ardmore Public Works Authority with New Edge Services, LLC in a Total Amount of $25,000.00
(Robert Newell, Director of Information Technology)
Documents:
  1. Agreement 4.pdf
9.D.5.

Agreement 5

Consideration and Possible Action to Acknowledge and Consent to a Contract between Arbuckle Master Conservancy District and Southern Oklahoma Water Corporation for a Municipal Water Supply
(J.D. Spohn, City Manager)
Documents:
  1. Agreement 5.pdf
9.D.6.

Agreement 6

Consideration and Possible Action to Consent to an Amended Sublease Agreement between Ardmore Development Authority and ATS World Wide, LLC for the Sublease of Property located at the Ardmore Industrial Airpark in the Southwest Quarter of Section 17, Township 3 South, Range 3 East in Carter County Oklahoma
(J.D. Spohn, City Manager)
Documents:
  1. Agreement 6.pdf
9.E.

Agreement 7

Consideration and Possible Action to Consent to an Amended Sublease Agreement between Ardmore Development Authority and Tactical Electronics and Military Supply, LLC for the Sublease of a 500' X 1250' Concrete Pad located at the Ardmore Industrial Airpark in the Southwest Quarter of Section 17, Township 3 South Range 3 East in Carter County Oklahoma
(J.D. Spohn, City Manager)
Documents:
  1. Agreement 7.pdf
10.

ADJOURN


10.A.

Adjourn

to Ardmore Public Works Authority Meeting