Presentation by Alan Dennis, Garver Engineers, on the Findings of Phase 1 of the Master Drainage Study

All items listed are considered to be routine by the Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda and approval or rejection of any amendments proposed and considered by the City Commission at the meeting.

Consideration and Possible Action to Confirm Mayor and City Commissions Appointment to the Hardy Murphy Coliseum Trust Authority to Serve a First Three (3) Year Term to be Dianne West with Term to Expire in June of 2026

(Submitted by Kevin Boatright, City Manager)

Consideration and Possible Action for the Renewal of a Maintenance Agreement by and between the City of Ardmore and Environmental Systems Research Institute, Incorporated for ArcGIS Application Suite the Second Year of a Three Year Term Agreement with the Second Term being Valid from October 18, 2023 to October 17, 2024 in the Per Annum Total Amount of $27,500.00 

(Submitted by Robert Newell, Chief Information Officer)

Consideration and Possible Action for the Renewal of the E911 Service Agreement and the Addition of Supplemental Monthly Funds to the E911 Service Agreement in the Amount of $6,800.00 from the Carter County E911 Fund Valid from July 1, 2023 to June 30, 2024 by and between the City of Ardmore and the Board of Commissioners of Carter County to Continue to Provide 911 Services to the Citizens of Ardmore and Carter County 

(Submitted by Cameron Arthur, Chief of Police)

Consideration and Possible Action to Declare Parks and Recreation Department Items of One (1) Animal Floatable; One (1) Cemetery Desk; One (1) Interstate 19' Trailer (Asset Number 008197), and One (1) FMC Chemical Sprayer as Surplus and to be Disposed of in Accordance with City Code

(Submitted by Teresa Ervin, Director of Parks and Recreation)

Consideration and Possible Action of a Memorandum of Understanding by and between the City of Ardmore and the Ardmore Development Authority to Provide an Operations Officer for Airport Facilities at the Ardmore Downtown Executive Airport and to Pay Per Annum $28,000.00 to the Ardmore Development Authority for Shared Service of the Operations Officer

(Submitted by Kevin Boatright, City Manager)

Consideration and Possible Action of a Memorandum of Understanding by and between the City of Ardmore and Ardmore Development Authority for the Oklahoma Aeronautical Commission Grant Award ADM-23-PREP in the Total Amount of $64,100.00 with the Ardmore Development Authority to be Responsible for any Fees Exceeding the Grant Award

(Submitted by Kristi McElroy, Purchasing Coordinator/Grant Administrator)

Consideration and Possible Action of a Memorandum of Understanding by and between the City of Ardmore and Ardmore Development Authority for the Federal Aviation Administration Grant Award in the Total Amount of $5,000,000.00 with the Ardmore Development Authority to be Responsible for any Fees Exceeding the Grant Award

(Submitted by Kristi McElroy, Purchasing Coordinator/Grant Administrator)

Consideration and Possible Action of Backhoe Lease Agreements by and between the City of Ardmore and Clarence L. Boyd Company, through Prosperity Bank for the Utilities Department, Parks and Recreation Department, and Engineering Department for a Twenty-Four (24) Month Lease in the Amount of $1,653.18 Per Month, Per Backhoe with a Combined Total of Seven (7) Backhoes and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Josh Randell, City Engineer)

Consideration and Possible Action of a Quote to Re-Roof the Drill Tower of Fire Station 1 at 115 North Rockford Road, Received from Ford Roofing & Sheet Metal Company, from the State of Oklahoma's Construction and Properties Department in the Total Amount of $29,551.32 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Cary Williamson, Fire Chief)

Consideration and Possible Action of a Memorandum of Understanding by and between the City of Ardmore and Ardmore Development Authority for the Woodside Energy Site Waterline Extension Project and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Consideration and Possible Action to Purchase a New Emergency Siren Software Update, and Update the Coax Wire and Antenna System located at City Hall from Omni Warn from the Oklahoma State Contract SW0404F in the Total Amount of $151,818.01 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Amber Wilson, Director of Emergency Management)

Consideration and Possible Action for the Purchase of Emergency Equipment for Nine (9) 2023 Dodge Durango Police Pursuit Vehicles for the Patrol and Investigative Services Division from Chickasaw Personal Communication from the Oklahoma State Contract SW0141 and SW0142 in the Total Amount of $48,842.38 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Cameron Arthur, Chief of Police)

Consideration of Adoption or Rejection of Resolution Number 4261, a Resolution Authorizing the Hardy Murphy Coliseum Trust Authority to Incur Indebtedness to Finance the Construction of a New Outdoor Metal Arena in the Total Amount of $436,299.77 and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as may be Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Consideration of Adoption or Rejection of Resolution Number 4262, a Resolution Supporting Continued Participation in the Oklahoma Main Street Center Program and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as may be Considered by the City Commission at the Meeting

(Presented by Kevin Boatright, City Manager)

Consideration of Adoption or Rejection of Resolution Number 4263, a Resolution to Apply and Accept a Grant Offer from the Oklahoma Aeronautics Commission for Taxiway E Widening and Project Development Type A Study Grant Number ADM-23-PREP for the Ardmore Municipal Airport in an Amount not to Exceed $64,100.00 and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as may be Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Assistant City Manager)

Consideration of Adoption or Rejection of Resolution Number 4264, a Resolution to Apply and Accept a Grant Offer from the Federal Aviation Administration for Design and Construction of Parallel Taxiway Echo Project Airport Improvement Program Discretionary Grant for the Ardmore Municipal Airport in an Amount Not to Exceed $5,000,000.00 and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as may be Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Assistant City Manager)

Proposed Executive Session to Discuss the Purchase and Appraisal of Real Estate Properties located at 115 and 119 West Main, Ardmore, Oklahoma as Authorized by the Oklahoma Open Meeting Act (25 OK Statutes 307 B.3) which Provides Executive Sessions May be Held for Discussing the Purchase or Appraisal of Real Property

Consideration and Possible Action to Reconvene Into Regular Session

Consideration and Possible Action to Purchase Property located at 115 West Main Street, Ardmore, Oklahoma, Lot 15, Block 326, Carter County Oklahoma, from St. Clair Holdings, Limited Liability Company in the Total Amount of Eighty-Nine Thousand Dollars ($89,000.00) and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Assistant City Manager)

Consideration and Possible Action to Purchase Property located at 119 West Main Street Ardmore, Oklahoma, The East 43.5 Feet of Lot 16, Block 326, City of Ardmore, Oklahoma Carter County Oklahoma from J.C. Yeatts, Incorporated in the Total Amount of One Hundred Thousand Dollars ($100,000.00) and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Assistant City Manager)

Consideration of Adoption or Rejection of Resolution Number 4265, a Resolution to Declare Certain Property located at 115 West Main Street and 119 West Main Street, Ardmore, Oklahoma, Essential for Government Functions and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as may be Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Assistant City Manager)

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).