AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 08/06/2018 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


6.

APPROVE MINUTES


6.A.

City Commission Minutes

City Commission Minutes of Regular Meeting of July 16, 2018
7.

EXECUTIVE SESSION


7.A.

Executive Session A

Consideration and Possible Vote to Enter Into Executive Session for the Purpose of (1) Discussing the Status of Negotiations between the City of Ardmore and the Fraternal Order of Police Lodge No. 108 for a New Collective Bargaining Agreement for Fiscal Year 2018/2019 as Authorized by 25 O.S. Section § 307(B)(2); and
(2) Discussing the Status of Negotiations between the City of Ardmore and the IAFF, Local 1881 for a New Collective Bargaining Agreement for Fiscal Year 2018/2019 as Authorized by 25 O.S. Section § 307(B)(2); and
(3) Confidential Communications between the City and its Legal Counsel concerning a Notice of Tort Claim filed on behalf of Louise Richardson, if the City, with the advice of Legal Counsel, determines that Disclosure will Seriously Impair the ability of the City to Conduct an Investigation of the Claim in the Public Interest as Authorized by 25 § 307(B)(4)
7.B.

Executive Session B

Consideration and Possible Vote to Reconvene Open Session
7.C.

Agreement (1)

Consideration and Vote on Items Discussed in Executive Session including Possible Vote to Authorize the Mayor and City Manager to Execute a New Collective Bargaining Agreement for Fiscal Year 2018/2019 with Fraternal Order of Police Lodge No. 108
7.D.

Agreement (2)

Consideration and Vote on Items Discussed in Executive Session including Possible Vote to Authorize Legal Counsel to Communicate with Appropriate Representatives of the Ardmore Development Authority regarding Notice of Tort Claim of Louise Richardson
8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consider and Take Action to Confirm Mayor and City Commissions Appointments to the Hardy Murphy Coliseum Trust Authority to Serve First Three Year Terms to be Zachary Allen and Rowlena Hartman and to Serve a Second Three Year Term to be Glen Burns with Terms to Expire in June of 2021
(J.D. Spohn, City Manager)


Documents:
  1. Consent A.pdf
8.B.

Consent B

Consider and Take Action to Confirm Mayor and City Commissions Appointments to the Parks and Recreation Advisory Board to Serve First Three Year Terms to be Marcus High and Luciana McCallister with Terms to Expire in May of 2021
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Consent B.pdf
8.C.

Consent C

Consider and Take Action on Approval of the Lump Sum Distribution from OkMRF to Ms. Dena Good
(Cheryl Smith, Director of Human Resources)
Documents:
  1. Consent C.pdf
8.D.

Consent D

Consider and Take Action on Approval to Apply for the Edward Byrne Memorial Justice Assistance Grant (JAG) Funding through the US Department of Justice in the Amount of $27,247.00
(Kristi McElroy, Purchasing Coordinator/Grant Administrator)
Documents:
  1. Consent D.pdf
8.E.

Consent E

Consider and Take Action on Approval to Accept a Utility Easement and Right of Way from John Deere for Property located West of Caddo Street Southeast for the Ardmore East Main Streetscape Project Phase 1
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Consent E.pdf
9.

REGULAR BUSINESS


9.A.

ORDINANCE(S)


9.A.1.

Ordinance 1

Consider and Take Action on Approval of an Ordinance Amending the Code of Ordinances for the City of Ardmore Chapter 19, Article 1, Section 19-48 "Discharging Firearms in City Limits"
(Jessica Scott, Director of Development Services)
Documents:
  1. Ordinance 1.pdf
9.A.2.

Ordinance 2

Consider and Take Action on Approval of an Ordinance Adopting the 2015 International Residential Code Amending Chapter 6, Section 6-1 of the Code of Ordinances for the City of Ardmore
(Jessica Scott, Director of Development Services)
Documents:
  1. Ordinance 2.pdf
9.A.3.

Ordinance 3

Consider and Take Action on Approval of an Ordinance Adopting the 2015 International Building Code Amending Chapter 6, Section 6-2 of the Code of Ordinances for the City of Ardmore
(Jessica Scott, Director of Development Services)
Documents:
  1. Ordinance 3.pdf
9.A.4.

Ordinance 4

Consider and Take Action on Approval of an Ordinance Adopting the 2015 International Mechanical Code Amending Chapter 12, Section 12-1 of the Code of Ordinances for the City of Ardmore
(Jessica Scott, Director of Development Services)
Documents:
  1. Ordinance 4.pdf
9.A.5.

Ordinance 5

Consider and Take Action on Approval of an Ordinance Adopting the 2015 International Fuel Gas Code Amending Chapter 12, Section 12-9 of the Code of Ordinances for the City of Ardmore
(Jessica Scott, Director of Development Services)
Documents:
  1. Ordinance 5.pdf
9.A.6.

Ordinance 6

Consider and Take Action on Approval of an Ordinance Adopting the 2015 International Property Maintenance Code Amending Chapter 14, Section 14-1 and 14-2 of the Code of Ordinances for the City of Ardmore
(Jessica Scott, Director of Development Services)
Documents:
  1. Ordinance 6.pdf
9.A.7.

Ordinance 7

Consider and Take Action on Approval of an Ordinance Adopting the 2015 International Plumbing Code Amending Chapter 23, Section 23-1 and 23-2 of the Code of Ordinances for the City of Ardmore
(Jessica Scott, Director of Development Services)
Documents:
  1. Ordinance 7.pdf
9.B.

RESOLUTION(S)


9.B.1.

Resolution 1

Consider and Take Action on Approval of a Resolution for the Payment by the City of Ardmore for the Fair Market Value of the Land being used for Temporary Storage at the Ardmore Downtown Executive Airport in the Amount of $7,200.00
(Kevin Boatright, Assistant City Manager)

Documents:
  1. Resolution 1.pdf
9.B.2.

Resolution 2

Consider and Take Action on Approval of a Resolution to Spend Excess Funds in the Insurance Recovery Fund for Non-Insurance Claim Expenditures in the Amount of $10,000.00
(Ken Campbell, Director of Finance)
Documents:
  1. Resolution 2.pdf
9.C.

AGREEMENT(S)


9.C.1.

Agreement 1

Consider and Take Action on Approval to Enter Into an Employee Assistance Program Provider Agreement between the City of Ardmore and Arbuckle Life Solutions, Inc. from July 1, 2018 to June 30, 2019
(Cheryl Smith, Director of Human Resources)
Documents:
  1. Agreement 1.pdf
9.C.2.

Agreement 2

Consider and Take Action on Approval of the Annual Renewal Insurance Payment to Midlands Management Corp for Policy Year from July 1, 2018 to June 30, 2019 in the Amount of $58,945.00
(Cheryl Smith, Director of Human Resources)
Documents:
  1. Agreement 2.pdf
9.C.3.

Agreement 3

Consider and Take Action on Approval of the Continuation for the Annual Renewal of Software Support for CAD/RMS from October 1, 2018 to September 30, 2019 from Omnigo Software in the Amount of $39,816.00
(Robert Newell, Director of Information Technology)
Documents:
  1. Agreement 3.pdf
9.C.4.

Agreement 4

Consider and Take Action on Approval of an Engineering Services Agreement between the City of Ardmore and Traffic Engineering Consultants, Inc. for Traffic Signals at the Intersection of North Rockford and Merrick Drive in the Amount of $27,750.00
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 4.pdf
9.C.5.

Agreement 5

Consider and Take Action on Approval of an Engineering Services Agreement between the City of Ardmore and Traffic Engineering Consultants, Inc. for Traffic Signals at the Intersection of 4th and Rockford NW in the Amount of $27,750.00
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 5.pdf
9.C.6.

Agreement 6

Consider and Take Action on Approval of Acceptance by the City of Ardmore for the Conveyance and Dedication by the Oklahoma Department of Transportation of Title to a Portion of State Highway 199 for the Public as a City Street and to be Maintained by the City of Ardmore
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 6.pdf
9.C.7.

Agreement 7

Consider and Take Action on Approval of Acceptance of the Oklahoma Historical Society Sub-Grant Agreement No. 18-613 and Budget Amendment for Fiscal Year 2018/2019, Fund 40, Department 415 in the Amount of $5,625.00
(Ken Campbell, Director of Finance)
Documents:
  1. Agreement 7.pdf
9.C.8.

Agreement 8

Consider and Take Action on Approval of an Agreement for Transfer of Entitlements from the Ardmore Municipal Airport, City of Ardmore, Oklahoma  to the El Reno Regional Airport, City of El Reno, Oklahoma as Recommended by the Federal Aviation Administration 
(Ken Campbell, Director of Finance)
Documents:
  1. Agreement 8.pdf
9.C.9.

Agreement 9

Consider and Take Action on Approval of the Change Order No. 2 with Wynn Construction for the Ardmore East Main Streetscape Project with No Increase or Decrease of the Original Contract Amount
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 9.pdf
9.C.10.

Agreement 10

Consider and Take Action on Approval of the Change Order No. 3 with Wynn Construction for the Ardmore East Main Streetscape Project in a Decreased Contract Amount of $13,290.51
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 10.pdf
9.C.11.

Agreement 11

Consider and Take Action on Approval of a Real Property Sale Agreement between the City of Ardmore and John and Karen Zukosky for the Purchase of the Parking Lot Property located between South Washington Street and Mill Street  in the Amount of $25,000.00 Plus the Associated Closing Costs
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 11.pdf
10.

ADJOURN