AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 07/06/2020 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

VIDEO CONFERENCE MEETING INSTRUCTIONS

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    Webinar ID: 844 4322 8452
    International numbers available: https://us02web.zoom.us/u/kKUbdL9CS

2.

CALL TO ORDER


3.

INVOCATION


4.

PLEDGE OF ALLEGIANCE


5.

ROLL CALL


6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of the City Commission Regular Meeting held on June 15, 2020
7.B.

City Commission Special Minutes

of the City Commission Special Meeting held on June 25, 2020
8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Ardmore Animal Care Trust Authority to Serve First Three Year Terms to be Linda Ortiz and Kasey Renteria with Terms to Expire in May of 2023 and Serve a Second Three Year Term to be John Sullivan with Term to Expire in May of 2023
(J.D. Spohn, City Manager)
Documents:
  1. Consent A.pdf
8.B.

Consent B

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Ardmore Main Street Authority to be Daniel Romo to Fulfill the Unexpired Term of Marty Auten with Term to Expire June of 2021; and Jeff St. Clair to Fulfill the Unexpired Term of Trish Maher with Term to Expire June of 2022, and to Serve Second Three Year Terms to be Allison Meredith and Todd Yeager with Terms to Expire June of 2023
(J.D. Spohn, City Manager)
Documents:
  1. Consent B.pdf
8.C.

Consent C

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Hardy Murphy Coliseum Trust Authority to Serve First Three Year Terms to be Asher Branecky and Hannah Lewis with Terms to Expire June of 2023 and to Serve a Second Three Year Term to be Dustin Hatley with Term to Expire June of 2023
(J.D. Spohn, City Manager)
Documents:
  1. Consent C.pdf
8.D.

Consent D

Consideration and Possible Action of an Ardmore Downtown Executive Airport Ground Lease Agreement between the City of Ardmore and Ray Clour Well Servicing, Inc. for Tract 13
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Consent D.pdf
9.

REGULAR BUSINESS


9.A.

PURCHASE(S)


9.A.1.

Purchase 1

Consideration and Possible Action for the Purchase of the Cat6 Structured Cabling System for The Clubhouse from SK Shermor & Associates, LLC from the Oklahoma State Contract SW1004 in a Total Amount of $60,430.05
(Robert Newell, Director of Information Technology)
Documents:
  1. Purchase 1.pdf
9.B.

BID(S)


9.B.1.

Bid 1

Consideration and Possible Action of a Bid received from Merritt Tennis and Track Systems for the Construction of Pickleball Courts in Regional Park in the Total Amount of $153,849.00
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Bid 1.pdf
9.C.

AGREEMENT(S)


9.C.1.

Agreement 1

Consideration and Possible Action of a Professional Services Agreement between the City of Ardmore and Doug Hargis, Inc. for Management of Lakeview Golf Course and Providing Renewal for Five Consecutive Fiscal Years in an Annual Amount of $516,791.00
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Agreement 1.pdf
9.C.2.

Agreement 2

Consideration and Possible Action of the Tyler Technologies Incode Agreement for Additional Incode Services Utilized by the Finance Department and Ardmore Public Works Authority and Providing a Fixed Annual Cost for the Next Five Years in an Annual Amount of $84,082.00
(Sissy Burge, City Treasurer)
Documents:
  1. Agreement 2.pdf
9.C.3.

Agreement 3

Consideration and Possible Action of the Intergovernmental Service Agreement between the City of Ardmore and Carter County for the Detention and Care of Persons Arrested and Taken into Custody by Ardmore Police Officers in the Total Amount of $155,004.00
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 3.pdf
9.C.4.

Agreement 4

Consideration and Possible Action to Consent to an Ardmore Municipal Airport Ground Sublease Agreement between the Ardmore Development Authority a Public Trust of the City of Ardmore and Dolese Bros. Co.
(J.D. Spohn, City Manager)
Documents:
  1. Agreement 4.pdf
9.C.5.

Agreement 5

Consideration and Possible Action of Work Order No. 1 Received from Insituform for the Repair and Rehab of Sewer Lines and Manholes at the Ardmore Municipal Airport in a Total Amount of $1,474,324.00
(Shawn Geurin, Director of Utilities)
Documents:
  1. Agreement 5.pdf
10.

ADJOURN


10.A.

Adjourn to Ardmore Public Works Authority Meeting