AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 06/17/2019 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Presentation of Certificate of Recognition for Budget Preparation and Distinguished Budget Presentation Award to Ken Campbell, Director of Finance 
6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of the City Commission Regular Meeting of June 3, 2019
8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Ardmore Downtown Executive Airport Board to Serve Second Three (3) Year Terms to be Ross Berger, Chris Bryant and Casey Smith with Terms to Expire in May of 2022
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Consent A.pdf
8.B.

Consent B

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Hardy Murphy Coliseum Trust Authority to Serve Second Three (3) Year Terms to be Charles Canny, Justin Marshall and James Rutledge with Terms to Expire in June of 2022
(J.D. Spohn, City Manager)
Documents:
  1. Consent B.pdf
8.C.

Consent C

Consideration and Possible Action of a Resolution for the Final Plat of 2 Lots on 27.87 Acres of The Preserve on The Park Addition located at 2515 Mt. Washington Road
(Jessica Scott, Director of Community Development)
Documents:
  1. Consent C.pdf
8.D.

Consent D

Consideration and Possible Action of a Receipt Received from the Oklahoma Department of Environmental Quality for Permit No. SL000010190291 for the Construction of a 2-Inch Force Main to Serve the Dollar General Store located on South Commerce
(Thomas Mansur, City Engineer)
Documents:
  1. Consent D.pdf
8.E.

Consent E

Consideration and Possible Action of a Receipt Received from the Oklahoma Department of Environmental Quality for Permit No. WL000010190267 for the Construction of 985 Feet of 8-Inch Water Line to Serve the Shady Acres Development
(Thomas Mansur, City Engineer)
Documents:
  1. Consent E.pdf
9.

REGULAR BUSINESS


9.A.

RESOLUTION(S)


9.A.1.

Resolution 1

Consideration and Possible Action of a Resolution Supporting Continued Participation in the Oklahoma Main Street Center Program
(J.D. Spohn, City Manager)
Documents:
  1. Resolution 1.pdf
9.A.2.

Resolution 2

Consideration and Possible Action of a Resolution to Adopt a Budget for Fiscal Year 2019-2020 in the Total Amount of $91,672,216.00
(Ken Campbell, Director of Finance/City Clerk)
Documents:
  1. Resolution 2.pdf
9.B.

AGREEMENT(S)


9.B.1.

Agreement 1

Consideration and Possible Action of an Engagement Letter with Casey J Russell CPA Inc. to Perform the Audit of the City of Ardmore for Fiscal Year 2018-2019 in an Amount of $25,000.00 and Authorize the Mayor to Execute the Engagement Letter
(Ken Campbell, Director of Finance/City Clerk)
Documents:
  1. Agreement 1.pdf
9.B.2.

Agreement 2

Consideration and Possible Action of an Engagement Letter with Crawford & Associates for Accounting Consultation and Audit Preparation for Fiscal Year 2018-2019 in the Amount of $55,000.00 plus Expenses and Authorize the Mayor to Execute the Engagement Letter
(Ken Campbell, Director of Finance/City Clerk)
Documents:
  1. Agreement 2.pdf
9.B.3.

Agreement 3

Consideration and Possible Action to Authorize Sandy Doughty as the City's Authorized Agent for the Oklahoma Municipal Retirement Fund
(Ken Campbell, Director of Finance/City Clerk)
Documents:
  1. Agreement 3.pdf
9.B.4.

Agreement 4

Consideration and Possible Action to Declare Ardmore Police Department Unit No. 71 a 2010 Chevrolet Tahoe (Asset No. 008343) and LED Light Bar (Asset No. 008905) as Surplus and Authorize Disposal of Said Property to be Donated to the Ardmore Development Authority
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 4.pdf
9.B.5.

Agreement 5

Consideration and Possible Action to Declare Fixtures, Ballasts and other Materials Related to the Ardmore Public Library 2019 Lighting Conversion Project as Surplus and Authorize Disposal of Said Property by BridgePoint Electric, Inc.
(Daniel Gibbs, Director of Ardmore Public Library)
Documents:
  1. Agreement 5.pdf
9.B.6.

Agreement 6

Consideration and Possible Action of an Agreement for Professional Engineering Services between the City of Ardmore and Cardinal Engineering, LLC relating to the City of Ardmore 8th Avenue NW Street and Storm Water Improvements Project in a Total Amount of $41,400.00 and Authorize the Mayor to Execute the Agreement
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 6.pdf
9.B.7.

Agreement 7

Consideration and Possible Action of the Renewal of a Maintenance Agreement with Azteca Systems, Inc. for Cityworks Application with the City of Ardmore to Pay $9,000.00 and the Ardmore Public Works Authority to Pay $30,000.00 in a Total Amount of $39,000.00
(Robert Newell, Director of Information Technology)
Documents:
  1. Agreement 7.pdf
9.B.8.

Agreement 8

Consideration and Possible Action of an Addendum between the City of Ardmore and Davis & Davis, Inc. Recreational Planning Consultants for Additional Construction Meetings and Site Visits Regarding The Clubhouse in an Amount Not to Exceed $65,000.00
(Teresa Ervin, Director of Parks and Recreation
Documents:
  1. Agreement 8.pdf
9.B.9.

Agreement 9

Consideration and Possible Action of a Change Order Request No. 7 to the Contract between the City of Ardmore and Wynn Construction for the Ardmore East Main Streetscape Phase 1 Project with a Total Net Increase of $145,295.97
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 9.pdf
9.B.10.

Agreement 10

Consideration and Possible Action of a Memorandum of Understanding between the City of Ardmore and the Fraternal Order of Police, Lodge No. 108
(J.D. Spohn, City manager)
Documents:
  1. Agreement 10.pdf
9.B.11.

Agreement 11

Consideration and Possible Action of a Memorandum of Understanding between the City of Ardmore and the International Association of Firefighters, Local No. 1881
(J.D. Spohn, City Manager)
Documents:
  1. Agreement 11.pdf
10.

ADJOURN


10.A.

Adjourn

to Ardmore Public Works Authority Meeting