AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 06/15/2020 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

VIDEO CONFERENCE MEETING INSTRUCTIONS

Please click the link below to join the webinar: 
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    Webinar ID: 844 4322 8452
    International numbers available: https://us02web.zoom.us/u/kKUbdL9CS

2.

CALL TO ORDER


3.

INVOCATION


4.

PLEDGE OF ALLEGIANCE


5.

ROLL CALL


6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of June 1, 2020
7.B.

City Commission Special Minutes

of June 5, 2020
8.

PUBLIC HEARING


8.A.

Public Hearing A

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request for a Conditional Use Permit to locate a Duplex in the RS-6 (Single Family Detached/Attached) Zoning District at 1115 Martin Luther King Boulevard
(Jessica Scott, Director of Community Development)
8.B.

Public Hearing B

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request to Rezone 30.91 Acres located at 5035 Myall Road from RS-9 (Single Family Residential 9,000sqft min) to RS-6 (Single Family Residential 6,000sqft min)
9.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
9.A.

Consent A

Consideration and Possible Action for the Renewal of the Employee Assistance Program between the City of Ardmore and Arbuckle Life Solutions, Inc. with a Maximum Total Compensation Per Fiscal Year of $8,000.00
(Cheryl Smith, Director of Human Resources)
Documents:
  1. Consent A.pdf
9.B.

Consent B

Consideration and Possible Action for the Renewal of a Maintenance Agreement between the City of Ardmore and Andrews Technology for the Timekeeping and Attendance System from July 1, 2020 to June 30, 2021 in the Total Amount of $26,125.00
(Robert Newell, Director of Information Technology)
Documents:
  1. Consent B.pdf
9.C.

Consent C

Consideration and Possible Action of an Ardmore Downtown Executive Airport Ground Lease Agreement for Tract 19 between the City of Ardmore and L-19 Hangar, LLC
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Consent C.pdf
9.D.

Consent D

Consideration and Possible Action of a Resolution for a Minor Subdivision Plat of 1 Lot on 0.34 Acres of The Markle Addition located at 620 McCullough Street SW
(Jessica Scott, Director of Community Development)
Documents:
  1. Consent D.pdf
10.

REGULAR BUSINESS


10.A.

ORDINANCE(S)


10.A.1.

Ordinance 1

Consideration and Possible Action of an Ordinance to Rezone 30.91 Acres located at 5035 Myall Road from RS-9 (Single Family Residential 9,000sqft min) to RS-6 (Single Family Residential 6,000sqft min)
(Jessica Scott, Director of Community Development)

Documents:
  1. Ordinance 1.pdf
10.B.

RESOLUTION(S)


10.B.1.

Resolution 1

Consideration and Possible Action of a Resolution for the Preliminary Plat of 91 Lots on 30.91 Acres of the Indian Plains Addition located at 5035 Myall Road
(Jessica Scott, Director of Community Development)
Documents:
  1. Resolution 1.pdf
10.B.2.

Resolution 2

Consideration and Possible Action of a Resolution for a Conditional Use Permit to locate a Duplex in the RS-6 (Single Family Detached/Attached) Zoning District for 1115 Martin Luther King Boulevard, Ardmore
(Jessica Scott, Director of Community Development)
Documents:
  1. Resolution 2.pdf
10.B.3.

Resolution 3

Consideration and Possible Action of a Resolution Declaring the Sale of Surplus Property Described as Lot Five (5), Block Two Hundred Forty Six (246), Map of Subdivision of Property Formerly Owned by the Healdton and Santa-Fe Railway and Granted to the City of Ardmore and Authorizing the City Manager to Dispose of Same by Competitive Bids
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Resolution 3.pdf
10.B.4.

Resolution 4

Consideration and Possible Action of a Resolution Adopting a Budget for the Fiscal Year Beginning July 1, 2020 and Ending June 30, 2021
(Sandy Doughty, Director of Finance)
Documents:
  1. Resolution 4.pdf
10.C.

AGREEMENT(S)


10.C.1.

Agreement 1

Consideration and Possible Action of an Engagement Letter between the City of Ardmore and Casey Russell for Accounting Consultation and Audit Preparations for Fiscal Year 2019/2020 in the Total Amount of $25,000.00 and Authorize the Mayor to Sign the Engagement Letter
(Sandy Doughty, Director of Finance)
Documents:
  1. Agreement 1.pdf
10.C.2.

Agreement 2

Consideration and Possible Action of an Engagement Letter between the City of Ardmore and Crawford & Associates for Account Consultation and Audit Preparations for Fiscal Year 2019/2020 in the Total Amount of $55,000.00 Plus Expenses and Authorize the Mayor to Sign the Engagement Letter
(Sandy Doughty, Director of Finance)
Documents:
  1. Agreement 2.pdf
10.C.3.

Agreement 3

Consideration and Possible Action of a Lease Cancellation Agreement between the City of Ardmore and Ardmore American Legion for Property located at 301 North Washington
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 3.pdf
10.C.4.

Agreement 4

Consideration and Possible Action of Change Order No. 1 to the Contract between the City of Ardmore and Betson the Arcade Provider for The Clubhouse in an Increased Amount of $7,144.00
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Agreement 4.pdf
10.D.

BID(S)


10.D.1.

Bid 1

Consideration and Possible Action of a Bid Received from Custom Landscaping, Inc. for Right of Way Contract Mowing Services for the City of Ardmore including the Ardmore Downtown Executive Airport in the Total Amount of $50,800.00
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Bid 1.pdf
10.D.2.

Bid 2

Consideration and Possible Action of a Bid Received from Complete Property Solutions for Mowing Services at Water Distribution; Water Treatment Plant, and Wastewater Treatment Plant in the Total Amount of $17,040.00
(Shawn Geurin, Director of Utilities)
Documents:
  1. Bid 2.pdf
10.D.3.

Bid 3

Consideration and Possible Action of an Unit Priced Bid Received from Insituform for the Ardmore Public Works/City of Ardmore Maintenance Contract
(Shawn Geurin, Director of Utilities)
Documents:
  1. Bid 3.pdf
11.

ADJOURN