AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 06/01/2020 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

VIDEO CONFERENCE MEETING INSTRUCTIONS

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2.

CALL TO ORDER


3.

INVOCATION


4.

PLEDGE OF ALLEGIANCE


5.

ROLL CALL


6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of May 18, 2020
8.

PUBLIC HEARING


8.A.

Public Hearing A

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Proposed Budget for Fiscal Year 2020-2021
(Sandy Doughty, Director of Finance)
9.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
9.A.

Consent A

Consideration and Possible Action of an Annual Payment to the Oklahoma Municipal Assurance Group for the City's Liability and Auto Insurance for Policy Year July 1, 2020 to June 30, 2021 in the Total Amount of $177,089.00
(Cheryl Smith, Director of Human Resources)
Documents:
  1. Consent A.pdf
9.B.

Consent B

Consideration and Possible Action of an Annual Payment to Oklahoma Municipal League Assurance Group for the City's Property Insurance for Policy Year July 1, 2020 to June 30, 2021 in the Total Amount of $143,905.00
(Cheryl Smith, Director of Human Resources)
Documents:
  1. Consent B.pdf
9.C.

Consent C

Consideration and Possible Action of a Payment to Blackboard Inc. to Renew Annual Support for ConnectCTY Service from April 21, 2020 to April 20, 2021 in the Total Amount of $27,851.72
(Robert Newell, Director of Information Technology)
Documents:
  1. Consent C.pdf
9.D.

Consent D

Consideration and Possible Action of a Maintenance Renewal Agreement between the City of Ardmore and Azteca Systems, Inc. for Cityworks Application for Service from July 1, 2020 to June 30, 2021 with Ardmore Public Works to Pay $30,000.00 and the City of Ardmore to Pay $9,000.00 in a Total Amount of $39,000.00
(Robert Newell, Director of Information Technology)

Documents:
  1. Consent D.pdf
9.E.

Consent E

Consideration and Possible Action to Declare Ardmore Police Department Unit 54 a 2013 Ford Taurus; Unit 95 a 2012 Ford Taurus, and LED Lightbars of Unit 54 and Unit 95 as Surplus and Authorize Disposal of Said Property via Bid, OK Iron & Metal Company, Southern Oklahoma Regional Disposal Landfill or Donation
(Ken Grace, Chief of Police)
Documents:
  1. Consent E.pdf
9.F.

Consent F

Consideration and Possible Action of an Ardmore Downtown Executive Airport Ground Lease Agreement for Tract 20 between the City of Ardmore and Butler Real Estate Holdings, LLC
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Consent F.pdf
9.G.

Consent G

Consideration and Possible Action of an Ardmore Downtown Executive Airport Ground Lease Agreement for Tract S-1 between the City of Ardmore and Richard Greisman
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Consent G.pdf
9.H.

Consent H

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the HFV Wilson Community Center Advisory Board  to Serve a First Three (3) Year Term to be Eddie Lankford and to Service Second Three (3) Year Terms to be Andy Harlow and Josh McGee with Terms to Expire in June of 2023
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Consent H.pdf
9.I.

Consent I

Consideration and Possible Action to Confirm Mayor and City Commissions Appointments to the Lakeview Golf Advisory Board to Serve First Five (5) Year Terms to be Susan Langland; John Moore, and Phillip Ross with Terms to Expire in May of 2025
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Consent I.pdf
10.

REGULAR BUSINESS


10.A.

ORDINANCE(S)


10.A.1.

Ordinance 1

Consideration and Possible Action of an Ordinance Authorizing the City of Ardmore to Sell and Transfer by Quit Claim Deed to Mount Zion Missionary Baptist Church a Parcel of Land Described as Part of Blocks 2, 3, 6, 7 and 8 of Park City, Carter County, Oklahoma in the Amount of $17,001.00
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Ordinance 1.pdf
10.B.

BID(S)


10.B.1.

Bid 1

Consideration and Possible Action of a Sealed Bid Received from Mount Zion Missionary Baptist Church for a Parcel of Land Described as Part of Blocks 2, 3, 6, 7 and 8 of Park City, Carter County, Oklahoma, in the Total Amount of $17,001.00
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Bid 1.pdf
10.C.

AGREEMENT(S)


10.C.1.

Agreement 1

Consideration and Possible Action to Accept the CARES Act Grant Offer, Grant No. 3-40-0005-019-2020 FAA Grant for the Ardmore Municipal Airport in an Amount Not to Exceed $69,000.00
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 1.pdf
10.C.2.

Agreement 2

Consideration and Possible Action to Accept the CARES Act Grant Offer, Grant No. 3-40-006-018-2020 FAA Grant for the Ardmore Downtown Executive Airport in an Amount Not to Exceed $30,000.00
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 2.pdf
10.C.3.

Agreement 3

Consideration and Possible Action of a Contract between the City of Ardmore and Pipeline Analysis for the Condition Assessment and Remedial Measures for I/I Reduction in Basins 10 and 11 in the Total Amount of $199,977.55
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 3.pdf
10.C.4.

Agreement 4

Consideration and Possible Action of Change Order No. 1 to Extend the Concrete Labor Project Contract Completion Date with V and R Hughes Enterprises, Inc. to December 31, 2020
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 4.pdf
11.

ADJOURN


11.A.

Adjourn to Ardmore Public Works Authority Meeting