AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 05/07/2018 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Presentation by Mayor Dyer to Darin Butler in Appreciation and Recognition for being the First Firefighter to Complete 30 Years of Service to the City of Ardmore
5.B.

Presentation B

Presentation by Mayor Dyer to Dylan Davis and Billy Mitchell in Recognition for being Awarded the Oklahoma Sheriffs and Peace Officers Association Meritorious Service Award
5.C.

Presentation C

Oath of Office to Martin Dyer and John Moore by Ken Campbell, City Clerk
5.D.

Presentation D

Election of Mayor for 2018/2019
5.E.

Presentation E

Election of Vice-Mayor for 2018/2019
5.F.

Presentation F

Seating of Commission
5.G.

Presentation G

Presentation of Mayor's Gavel to Retiring Mayor by Newly Elected Mayor
5.H.

Presentation H

Commission Meeting Called to Order by Newly Elected Mayor
6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Minutes

of the City Commission Regular Meeting held on April 16, 2018
8.

PUBLIC HEARING


8.A.

Public Hearing A

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request to Rename Shenandoah Ridge to Tinker Lane
(Jessica Scott, Director of Development Services)
9.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
9.A.

Consent A

Consider and Take Action to Confirm Mayor and City Commissions Appointments to the HFV Wilson Community Center Advisory Board to Serve Second Three Year Terms to be Donna Blackmon and Gerald Johnson and to Serve a First Three Year Term to be Steve Martin with Terms to Expire in June of 2021
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Consent A.pdf
9.B.

Consent B

Consider and Take Action to Confirm Mayor and City Commissions Appointments to the Historic Preservation Board to Serve Second Three Year Terms to be Lynn McIntosh and Daniel Romo with Terms to Expire in May of 2021
(Jessica Scott, Director of Development Services)
Documents:
  1. Consent B.pdf
9.C.

Consent C

Consider and Take Action to Confirm Mayor and City Commissions Appointments to the Planning Commission to Serve the Unexpired Term of Brett Morton to be Darrell Scott with Term to Expire in May of 2019; to Serve the Unexpired Term of Tim Longest to be Marcus High with Term to Expire in May of 2020; to Serve First Three Year Terms to be Roger Hughes and Claudia Kittrell with Terms to Expire in May of 2021 and to Serve a Second Three Year Term to be Wayne Laske with Term to Expire in May of 2021
(Jessica Scott, Director of Development Services)
Documents:
  1. Consent C.pdf
9.D.

Consent D

Consider and Take Action on Approval of the Lump Sum Distribution from OkMRF to Ms. Anna Clough Widow of Mr. Charles Clough
(Cheryl Smith, Director of Human Resources)
Documents:
  1. Consent D.pdf
10.

REGULAR BUSINESS


10.A.

RESOLUTION(S)


10.A.1.

Resolution 1

Consider and Take Action on Approval of a Resolution for the Renaming of Shenandoah Ridge to Tinker Lane
(Jessica Scott, Director of Development Services)
Documents:
  1. Resolution 1.pdf
10.B.

AGREEMENT(S)


10.B.1.

Agreement 1

Consider and Take Action on Approval for the Renewal of the Annual Maintenance Agreement with Andrews Technology HMS, Inc. for the Timekeeping and Attendance System from July 1, 2018 to June 30, 2019 in the Total Amount of $8,190.00
(Robert Newell, Director of Information Technology)
Documents:
  1. Agreement 1.pdf
10.B.2.

Agreement 2

Consider and Take Action on Approval for the Renewal of the Annual Support Agreement with Blackboard Inc. for the ConnectCTY Service from April 21, 2018 to April 20, 2019 in the Total Amount of $27,040.50
(Robert Newell, Director of Information Technology)
Documents:
  1. Agreement 2.pdf
10.B.3.

Agreement 3

Consider and Take Action on Approval for a Five Year Gold Service Agreement with ThyssenKrupp Elevator Corporation for theTwo Elevators located in City Hall  with billing to be annually at $5,983.20 with the Total Amount being $29,916.00
(Blake Rudd, Interim Director of General Services)
Documents:
  1. Agreement 3.pdf
10.C.

BID(S)


10.C.1.

Bid 1

Consider and Take Action on Approval of Bid received from Ground Zero Roofing & Construction LLC for the Thermoplastic Polyolefin Roof Repair to the Air Evac Hangar and Fixed Base Operator Building located at the Ardmore Downtown Executive Airport in the Total Amount of $45,000.00
(Blake Rudd, Interim Director of General Services)
Documents:
  1. Bid 1.pdf
10.C.2.

Bid 2

Consider and Take Action on Approval of the Low Bids Received from Vendors for the Purchase of Materials and Supplies as needed for Street Construction, Maintenance and Repair
(Thomas Mansur, City Engineer)
Documents:
  1. Bid 2.pdf
10.C.3.

Bid 3

Consider and Take Action on Approval for the Low Bid received from W. Brown Enterprises for the Installation of a Forced Main and Lift Station to be located at the Downtown Executive Airport in the Total Amount of $255,092.50
(Shawn Geurin, Director of Utilities)
Documents:
  1. Bid 3.pdf
10.D.

PURCHASE(S)


10.D.1.

Purchase 1

Consider and Take Action on Approval for the Purchase of Audio/Visual Equipment for the Smith Meeting Room located at the Ardmore Public Library from Cory's Audio Visual Services from the Oklahoma State Contract ITSW1021 in the Total Amount of $17,604.52
(Daniel Gibbs, Director of Ardmore Public Library)
Documents:
  1. Purchase 1.pdf
11.

ADJOURN


11.A.

Adjourn

to Ardmore Public Works Authority Meeting