AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 05/06/2019 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Oath of Office to Beth Windel by The Honorable Judge Thomas Baldwin Associate District Judge
5.B.

Presentation B

Election of Mayor for 2019/2020
5.C.

Presentation C

Election of Vice-Mayor for 2019/2020
5.D.

Presentation D

Seating of Commission
5.E.

Presentation E

Presentation of Plaque to Keith King by Newly Elected Mayor
5.F.

Presentation F

Presentation of Mayor's Gavel to Retiring Mayor by Newly Elected Mayor
5.G.

Presentation G

Commission Meeting Called to Order by Newly Elected Mayor
6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Minutes

of the Regular Meeting of April 15, 2019
8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consideration and Possible Action for the City of Ardmore Grant Administrator be Designee to Apply for the Bulletproof Vest Partnership Grant through the United States Bureau of Justice Assistance
(Kristi McElroy, Purchasing Coordinator/Grant Administrator)
Documents:
  1. Consent A.pdf
8.B.

Consent B

Consideration and Possible Action for the City of Ardmore Grant Administrator to Apply for the 2019 United States Department of Transportation Federal Aviation Administration Grant for the Ardmore Municipal Airport in the Amount of $4,220,347.00
(Kristi McElroy, Purchasing Coordinator/Grant Administrator)
Documents:
  1. Consent B.pdf
9.

REGULAR BUSINESS


9.A.

RESOLUTION(S)


9.A.1.

Resolution 1

Consideration and Possible Action on a Resolution to Accept the 2019 United States Department of Transportation Federal Aviation Administration Grant for the Reconstruction of Taxiway A; Construction of Taxiway E; Installation of Medium Intensity Taxiway Lighting; Guidance Signs; Lighting Control Modifications; and Engineering Services for the Ardmore Municipal Airport in an Amount Not to Exceed $4,220,347.00
(Ken Campbell, Director of Finance)
Documents:
  1. Resolution 1.pdf
9.B.

BID(S)


9.B.1.

Bid 1

Consideration and Possible Action on the Bid Received from BridgePoint Electric, Inc. for the 2019 Lighting Conversion Project at the Ardmore Public Library in the Total Amount of $48,590.00
(Ken Campbell, Director of Finance)
Documents:
  1. Bid 1.pdf
9.B.2.

Bid 2

Consideration and Possible Action on the Base Bid Received from C-P Integrated Services, Inc., for the Reconstruction of Taxiway A; the Construction of Taxiway E; the Installation of LED Medium Intensity Taxiway Lights; New Guidance Signs; and Lighting Control Modifications at the Ardmore Municipal Airport for the Base Bid and Possible Alternates in an Amount Not to Exceed $4,237,501.21
(Ken Campbell, Director of Finance)
Documents:
  1. Bid 2.pdf
9.B.3.

Bid 3

Consideration and Possible Action on the Bid Received from US Bronco Services, Inc., for Meter Module Replacements In the Total Amount of $394,225.00 and Defer the Execution of the Contract to the City Commission Meeting of May 20, 2019
(Ken Campbell, Director of Finance)
Documents:
  1. Bid 3.pdf
9.C.

AGREEMENT(S)


9.C.1.

Agreement 1

Consideration and Possible Action to Amend an Agreement between the City of Ardmore and H.W. Lochner, Inc., to Provide Engineering Services at the Ardmore Municipal Airport for the Design of the Reconstruction of Taxiways A, and Construction of Taxiway E; Installation of LED Medium Intensity Taxiway Lighting; Guidance Signs; and Lighting Control Modifications in the Total Amount of $491,800.00
(Ken Campbell, Director of Finance)
Documents:
  1. Agreement 1.pdf
9.C.2.

Agreement 2

Consideration and Possible Action on the Payment to OG&E for the Relocation of Facilities and Lines on the 300 Block of East Main Street in the Total Amount of $26,129.00
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 2.pdf
9.C.3.

Agreement 3

Consideration and Possible Action on the Cost Adjustment to the Agreement between the City of Ardmore and Oklahoma Department of Transportation for the East Main Streetscape Project of an Additional Amount to the Oklahoma Department of Transportation East Main Streetscape Grant TAP-210E (067) TP Project of $27,143.05
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 3.pdf
9.C.4.

Agreement 4

Consideration and Possible Action on the Right-of-Way, Public Utility and Encroachment Agreement between the City of Ardmore and Oklahoma Department of Transportation for the Improvement and Construction of State Highway 142: Over the BNSF Railroad 3.8 Miles East of I-35
(J.D. Spohn, City Manager)
Documents:
  1. Agreement 4.pdf
9.C.5.

Agreement 5

Consideration and Possible Action on the Termination of the Interlocal Agreement between the City of Ardmore Police Department and the City of Haileyville, Oklahoma of the Surplus Police K9 Unit No. 212, (2008 Ford Crown Victoria Police Interceptor) and on this Date that the Police K9 Unit No. 212 now be donated to the Talihina, Oklahoma Police Department
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 5.pdf
9.C.6.

Agreement 6

Consideration and Possible Action on Change Order No. 3 to the Contract between the City of Ardmore and Kornhaas Construction for the Emergency Dispatch Remodel Project in an Increased Amount of $4,721.19
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 6.pdf
9.C.7.

Agreement 7

Consideration and Possible Action to Declare a Glock 9MM Pistol of the Ardmore Police Department as Surplus and Authorize Disposal of Said Property by Awarding the Pistol to Sergeant Billy Eades who is Retiring in Good Standing from the Ardmore Police Department
(Ken Grace, Chief of Police)

Documents:
  1. Agreement 7.pdf
9.C.8.

Agreement 8

Consideration and Possible Action to Declare Emergency Dispatch Equipment and Furniture as Surplus and Authorize Disposal of Said Property to be Destroyed/Buried at the Southern Oklahoma Regional Disposal 
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 8.pdf
9.C.9.

Agreement 9

Consideration and Possible Action to Declare Twenty-One (21) Motorola PR860 Handheld Radios of the Ardmore Police Department as Surplus and Authorize Disposal of Said Property to be Destroyed/Buried at the Southern Oklahoma Regional Disposal
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 9.pdf
9.D.

PURCHASE(S)


9.D.1.

Purchase 1

Consideration and Possible Action on the Purchase of Twelve (12) Standard Head Motorola APX8500 All-Band Portable Radios and One (1) Handheld Control Head Motorola APX8500 All-Band Portable Radio for the Ardmore Police Department from Motorola Solutions, Inc., from the Oklahoma State Contract SW1053M in the Total Amount of $57,330.04
(Ken Grace, Chief of Police)
Documents:
  1. Purchase 1.pdf
9.D.2.

Purchase 2

Consideration and Possible Action on the Purchase of a Restroom Facility for the Southwest Park from Corworth Restroom Facilities from Buy Board Cooperative Purchasing in the Total Amount of $105,139.00
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Purchase 2.pdf
10.

ADJOURN