AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 04/17/2017 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation (A)

Presentation of Certificate of Recognition by Mayor Pfau to Kelsi Wood
5.B.

Presentation (B)

Presentation of Certificate of Recognition for Budget Preparation and Distinguished Budget Presentation Award to Ken Campbell, Director of Finance
6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Minutes

of Regular Meeting of April 3, 2017
8.

PUBLIC HEARING


8.A.

Public Hearing (A)

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request to Rezone 0.68 Acres located at 512 South Commerce from IL (Light Industrial) to CC (Commercial Corridor)
(Jessica Scott, Director of Development Services)
8.B.

Public Hearing (B)

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request for a Final Plat of 1 Lot on 0.13 Acres of the Yusef Addition located at 1512 West Broadway
(Jessica Scott, Director of Development Services)
8.C.

Public Hearing (C)

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request for a Minor Subdivision Plat of 2 Lots on 0.428 Acres of the Holybee Addition located at 1009 F Street SW
(Jessica Scott, Director of Development Services)
8.D.

Public Hearing (D)

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request for a Final Plat of 1 Lot on 2.45 Acres of the Vida Heights Amended Addition located at 1410 Brookview Drive
(Jessica Scott, Director of Development Services)
9.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
9.A.

Consent (A)

Consider and Take Action to Confirm Mayor and City Commissions Appointments and Re-Appointments to the Historic Preservation Board to Serve First Three (3) Year Terms to be Judi Elmore and Wesley Hull and to Serve Second Three (3) Year Terms to be Julie Longest and Kirk Rodden with Terms to Expire in May of 2020
(Jessica Scott, Director of Development Services)
Documents:
  1. Consent A.pdf
9.B.

Consent (B)

Consider and Take Action to Confirm Mayor and City Commissions Appointment and Re-Appointment to the Planning Commission to Fulfill the Unexpired Term of Mike Hobson to be Claudia Kittrell with Term to Expire in May of 2018 and to Serve Second Three (3) Year Terms to be Blake Bush, Tim Longest and Claire Stubblefield with Terms to Expire in May of 2020
(Jessica Scott, Director of Development Services)
Documents:
  1. Consent B.pdf
9.C.

Consent (C)

Consider and Take Action to Confirm Mayor and City Commissions Appointment and Re-Appointments to the Board of Adjustment to Serve a First Three (3) Year Term to be Carolyn Yeager and to Serve Second Three (3) Year Terms to be Wayne Laske and Tim Longest with Terms to Expire in May of 2020
(Jessica Scott, Director of Development Services)
Documents:
  1. Consent C.pdf
9.D.

Consent (D)

Consider and Take Action to Confirm Mayor and City Commissions Re-Appointment to the Ardmore Public Library Board to be Brett Matherly to Serve a Second Three (3) Year Term with Term to Expire in May of 2020
(Daniel Gibbs, Director of Ardmore Public Library)
Documents:
  1. Consent D.pdf
9.E.

Consent (E)

Consider and Take Action on Approval to Purchase Materials as Needed to Complete Engineering and Street Department Projects from Vendors Submitting the Lowest Ninety (90) Day Materials Bid
(Thomas Mansur, City Engineer)
Documents:
  1. Consent E.pdf
10.

REGULAR BUSINESS


10.A.

ORDINANCE(S)


10.A.1.

Ordinance (1)

Consider and Take Action on Approval of an Ordinance to Rezone 0.68 Acres located at 512 South Commerce from IL (Light Industrial) to CC (Commercial Corridor)
(Jessica Scott, Director of Development Services)
Documents:
  1. Ordinance 1.pdf
10.B.

RESOLUTION(S)


10.B.1.

Resolution (1)

Consider and Take Action on Approval of a Resolution for the Final Plat of 1 Lot on 0.13 Acres of the Yusef Addition located at 1512 West Broadway
(Jessica Scott, Director of Development Services)
Documents:
  1. Resolution 1.pdf
10.B.2.

Resolution (2)

Consider and Take Action on Approval of a Resolution for the Minor Subdivision Plat of 2 Lots on 0.428 Acres of the Holybee Addition located at 1009 F Street SW
(Jessica Scott, Director of Development Services)
Documents:
  1. Resolution 2.pdf
10.B.3.

Resolution (3)

Consider and Take Action on Approval of a Resolution for the Final Plat of 1 Lot on 2.45 Acres of the Vida Heights Amended Addition located at 1410 Brookview Drive
(Jessica Scott, Director of Development Services)
Documents:
  1. Resolution 3.pdf
10.C.

BID(S)


10.C.1.

Bid (1)

Consider and Take Action on Approval of Bid Received from Arbuckle Materials for the 2017 Concrete Crushing Services Contract in the Total Amount of $88,360.00
(Thomas Mansur, City Engineer)
Documents:
  1. Bids 1.pdf
10.D.

AGREEMENT(S)


10.D.1.

Agreement (1)

Consider and Take Action on Approval for Engineering Services between the City of Ardmore and EST, Inc., for the McClaine Road Bridge Projects in the Total Amount of $28,000.00
(Thomas Mansur, City Engineer) 
Documents:
  1. Agreement 1.pdf
10.D.2.

Agreement (2)

Consider and Take Action on Approval of Change Order No. 2 for the 2015-2016 Concrete Labor Project Contract for Additional Funds in the Total Amount of $75,000.00 and to Increase the Total Contract Price from $434,650.00 to $509,650.00
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 2.pdf
10.D.3.

Agreement (3)

Consider and Take Action on Approval for the Ardmore Police Department to Declare Uniforms and Equipment as Surplus and Items to be destroyed by Destruction at Landfill
(Ken Grace, Chief of Police)

Documents:
  1. Agreement 3.pdf
10.D.4.

Agreement (4)

Consider and Take Action on Approval of an Amendment to the Agreement for Professional Services for the City of Ardmore East Main Street Streetscape Project between the City of Ardmore and LandPlan Consultants, Inc., for Landscape Architect Services in an Amount Not to Exceed $127,617.00
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 4.pdf
11.

EXECUTIVE SESSION


11.A.

Executive Session (A)

Discussion, Consideration and Possible Action to Enter Into Executive Session to (1) Discuss Confidential Communications between the City Commission and the City Commission's Attorneys Concerning a Pending Claim or Action which the City Commission, with the Advice of the City's Attorney, has Determined that Disclosure will Seriously Impair the Ability of the City to Process the Claim or Conduct the Pending Litigation or Proceeding in the Public Interest in Compliance with its Duty of Confidentiality Under the Provisions of 25 O.S. § 307 (B)(4) (Discuss Status of Litigation Filed in District Court of Carter County; ATP Development, LLC v. Ardmore Development Authority; Case No. CV-2016-54) and (2) for a Discussion Concerning the Status of Negotiations between the City and the Fraternal Order of Police, Lodge No. 108 for a New Collective Bargaining Agreement for Fiscal Year 2017-2018 and for a Discussion Concerning the Status of Negotiations between the City and the International Association of Firefighters, Local No. 1881 for a New Collective Bargaining Agreement for Fiscal Year 2017-2018, all as Authorized by 25 O.S. Section § 307 (B)(2)
11.B.

Executive Session (B)

Discussion, Consideration, and Possible Action to Reconvene Open Session and Take Appropriate Action on Any Matter Discussed in Executive Session (Including Possible Approval of an Assignment of Claims from City of Ardmore and Ardmore Public Works Authority to Ardmore Development Authority relating to the City's Claims, if any, against ATP Development, LLC for Reimbursement of Increment District Number Two, City of Ardmore Funds used for Infrastructure Improvements to Ardmore Technology Park)
Documents:
  1. Assignment.pdf
11.C.

Executive Session (C)

Consideration and Possible Action on Items Discussed in Executive Session Concerning Negotiations with Fraternal Order of Police, Lodge No. 108 and International Association of Firefighters, Local No. 1881
12.

ADJOURN