AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 04/16/2018 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


6.

APPROVE MINUTES


6.A.

City Commission Minutes

of the City Commission Regular Meeting of April 2, 2018
7.

EXECUTIVE SESSION


7.A.

Executive Session A

Consideration and Possible Vote to Enter Into Executive Session for (1) Discuss the Status of Negotiations between the City of Ardmore and the IAFF, Local 1881 for a New Collective Bargaining Agreement for Fiscal Year 2018-2019 as Authorized by 25 O.S. Section 307 § (B)(2)
and 
(2) to Discuss the Status of Negotiations between the City of Ardmore and FOP Lodge 108 for a New Collective Bargaining Agreement for Fiscal Year 2018-2019 as Authorized by 25 O.S. Section 307 § (B)(2)
7.B.

Executive Session B

Come Out of Executive Session and Vote to Reconvene Into Open Meeting
8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consider and Take Action to Confirm Mayor and City Commissions Appointment as Representative on the Board of Directors of the Southern Oklahoma Development Association to be Kristi McElroy to Serve a Second Two (2) Year Term to Expire in July of 2020
(J.D. Spohn, City Manager)
Documents:
  1. Consent A.pdf
8.B.

Consent B

Consider and Take Action on Approval of the Lump Sum Distribution from OkMRF to Mr. Phil Bates
(Cheryl Smith, Director of Human Resources)
Documents:
  1. Consent B.pdf
9.

REGULAR BUSINESS


9.A.

PURCHASE(S)


9.A.1.

Purchase 1

Consider and Take Action on Approval for the Purchase of Dispatch Consoles and Radio Equipment for the Emergency/Police/Fire/Public Works Radio System from Motorola from the HGAC State Contract in the Total Amount of $181,835.00
(Robert Newell, Director of Information Technology)
Documents:
  1. Purchase 1.pdf
9.B.

AGREEMENT(S)


9.B.1.

Agreement 1

Consider and Take Action on Approval of an Agreement for Professional Engineering Services between the City of Ardmore and Traffic Engineering Consultant, Inc. for 12th Avenue NW in the Total Amount of $23,750.00
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 1.pdf
9.B.2.

Agreement 2

Consider and Take Action on Approval of Change Order No. 1 to the Contract between the City of Ardmore and Wynn Construction, Inc. for the Ardmore East Main Streetscape Phase 1 Project with a Total Net Increase of $29,555.80
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 2.pdf
9.B.3.

Agreement 3

Consider and Take Action on Approval of an Amendment to the Agreement for Professional Services for the City of Ardmore East Main Street Streetscape Project between the City of Ardmore and LandPlan Consultants, Inc. for Landscape Architect Services in a Total Amount Not to Exceed $4,232.50
(Kevin Boatright, Assistant City Manager)

Documents:
  1. Agreement 3.pdf
9.C.

BID(S)


9.C.1.

Bid 1

Consider and Take Action on Approval of the Acceptance of Bid received from Wynn Construction Company, Inc. for the Construction of the Ardmore East Main Streetscape Traffic Circle Lighting in the Total Amount of $66,503.00
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Bids 1.pdf
9.C.2.

Bid 2

Consider and Take Action on Approval of the Open Market Sale after Unsuccessful Bid Solicitation of Surplus Ardmore Police Department Firearms to Jerry's Gun Shop in the Total Amount of $10,000.00
(Ken Grace, Chief of Police)
Documents:
  1. Bids 2.pdf
9.D.

Bid 3

Consider and Take Action on Approval of Bid received from Ground Zero Roofing & Construction LLC for the Thermoplastic Polyolefin Roof Repair to the Air Evac Hangar and Fixed Base Operator Building located at the Ardmore Downtown Executive Airport in the Total Amount of $45,000.00
(Blake Rudd, Interim Director of General Services)
Documents:
  1. Bids 3.pdf
10.

ADJOURN


10.A.

Adjourn

to APWA Meeting