AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 04/06/2020 AT 7:00 PM IN THE COMMISSION CHAMBERS

This meeting will be conducted via videoconferencing pursuant to Oklahoma Senate Bill No. 661 on the Zoom® Cloud Meetings system due to the recommendation of the U.S. Center for Disease Control to avoid gathering in groups of more than ten people. Also, the proceedings of this meeting will be broadcast to the public on Cable Channel 56, allowing the same opportunity to participate as in previous traditional meetings.








1.

VIDEO CONFERENCE MEETING INSTRUCTIONS

Topic: Ardmore City Commission Meeting
Time: Apr 6, 2020 07:00 PM Central Time (US and Canada)

You may join the Zoom Meeting as soon as 6:30pm and you will placed in a waiting room.  At 7:00pm the waiting room will be opened into the meeting.  Your connection will be muted.

You will also be able to view it via Facebook Live on the CIty of Ardmore - Government Page

Please click the link below to join the webinar: 
https://us02web.zoom.us/j/382688643

Or iPhone one-tap :
    US: +16699009128,,382688643#  or +13462487799,,382688643# 
Or Telephone:
    Dial(for higher quality, dial a number based on your current location):
        US: +1 669 900 9128  or +1 346 248 7799  or +1 301 715 8592  or +1 312 626 6799  or +1 646 558 8656  or +1 253 215 8782 
    Webinar ID: 382 688 643
    International numbers available: https://us02web.zoom.us/u/k7Vmbknes


2.

CALL TO ORDER


3.

INVOCATION


4.

PLEDGE OF ALLEGIANCE


5.

ROLL CALL


6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of the March 16, 2020
8.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
8.A.

Consent A

Consideration and Possible Action of a Cooperation Agreement between the City of Ardmore and the Chickasaw Nation Division of Housing and Chickasaw Housing Authority for Utility Services at Two (2) locations within the City Limits of the City of Ardmore
(Sandy Doughty, Director of Finance)
Documents:
  1. Consent A.pdf
8.B.

Consent B

Consideration and Possible Action to Accept a Warranty Deed by Sue M. Clowe, Trustee of the Sue M. Clowe Family Trust for the North Rockford Road Widening Project
(Thomas Mansur, City Engineer)
Documents:
  1. Consent B.pdf
8.C.

Consent C

Consideration and Possible Action of the Renewal for the Annual Maintenance Agreement with Tyler Technologies for Incode Applications in the Total Amount of $25,172.93
(Robert Newell, Director of Information Technology)
Documents:
  1. Consent C.pdf
8.D.

Consent D

Consideration and Possible Action to Declare Ardmore Police Unit 90 a 2013 Ford Taurus; Unit 101 a 2014 Chevrolet Tahoe SUV; Unit 133 a 2013 Ford Taurus, and their Lightbars as Surplus and Authorize Disposal of Said Property via Auction; OK Iron & Metal Company; Southern Oklahoma Regional Disposal Landfill or Donation
(Ken Grace, Chief of Police) 
Documents:
  1. Consent D.pdf
8.E.

Consent E

Consideration and Possible Action to Declare Forty-Three (43) Ardmore Police Department Handheld Radios  as Surplus and Authorize Disposal of Said Property via Auction; OK Iron & Metal Company; Southern Oklahoma Regional Disposal Landfill or Donation
(Ken Grace, Chief of Police)
Documents:
  1. Consent E.pdf
8.F.

Consent F

Consideration and Possible Action to Declare Parks and Recreation Property which Includes a Television (1); Irrigation Tower (1); Irrigation Receiver (1); Chainsaws (2); Blower (1); Weed Eater (1), and Casket Lowering Devices (2) as Surplus and Authorize Disposal of Said Property via OK Iron & Metal Company or Southern Oklahoma Regional Disposal Landfill
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Consent F.pdf
8.G.

Consent G

Consideration and Possible Action of an Amendment to the Right of Way Contract Mowing Services Agreement between the City of Ardmore and Deaver Lawn Care for Additional Mowing Services at the Ardmore Downtown Executive Airport in a Monthly Increase of Payment from $5,700.00 to $7,800.00
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Consent G.pdf
9.

REGULAR BUSINESS


9.A.

ORDINANCE(S)


9.A.1.

Ordinance 1

Consideration and Possible Action of an Ordinance Amending Chapter 17, Article 1, Entitled Court Costs and Fees; for Assessment of Fees and Use of Fees
(Sissy Burge, City Treasurer)
Documents:
  1. Ordinance 1.pdf
9.B.

AGREEMENT(S)


9.B.1.

Agreement 1

Consideration and Possible Action of a Crossing Surface Installation Agreement between the City of Ardmore and BNSF Railway Company for the Sunset Drive Street Improvement Project with Reimbursement Cost to BNSF Railway Company in an Amount Not to Exceed $73,500.00
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 1.pdf
9.B.2.

Agreement 2

Consideration and Possible Action of Change Order No. 3 for the Ardmore East Main Streetscape Phase 2 Project in the Increased Amount of $39,341.69
(Kevin Boatright, Assistant City Manager)
Documents:
  1. Agreement 2.pdf
10.

ADJOURN