AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 04/05/2021 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

REGULAR MEETING VIDEO CONFERENCE LOGIN INSTRUCTIONS

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1.A.

Commissioner Attendance Status

The following Commissioners will appear remotely via Zoom Videoconference or Teleconference:
Beth Glasgow

The following Commissioners will appear in-person:
Sheryl Ellis, John Moore, Doug Pfau
2.

CALL TO ORDER


3.

INVOCATION


4.

PLEDGE OF ALLEGIANCE


5.

ROLL CALL


6.

PRESENTATIONS


6.A.

Presentation A

Presentation of Proclamation by Mayor Pfau to Amber Wilson, Director of Emergency Management, Declaring April 2021 as "Severe Weather Preparedness Month" in the City of Ardmore
7.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


8.

APPROVE MINUTES


8.A.

City Commission Regular Minutes

of March 15, 2021
9.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
9.A.

Consent A

Consider and Take Action to Confirm Mayor and City Commissions Appointment to the Ardmore Development Authority to Fulfill the Unexpired Term of Pat Ownbey to be Mike Whitson with Term to Expire in December of 2022
(J.D. Spohn, City Manager)
Documents:
  1. Consent A.pdf
9.B.

Consent B

Consider and Take Action to Confirm Mayor and City Commissions Appointment to the Lakeview Golf Course Advisory Board to Fulfill the Unexpired Term of Susan Langland to be Debbie Card with Term to Expire in May of 2025
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Consent B.pdf
9.C.

Consent C

Consider and Take Action to Confirm Mayor and City Commissions Appointments to the Ardmore Public Library Board to be Kevin Howard to Serve a First Three Year Term and Rita Elledge to Serve a Second Three Year Term with Terms to Expire in May of 2024
(Daniel Gibbs, Director of Ardmore Pubic Library)
Documents:
  1. Consent C.pdf
9.D.

Consent D

Consideration and Possible Action of Resolution Number 4158 for a Final Plat of 93 Lots on Approximately 31 Acres of the Indian Plains Addition located at 5035 Myall Road
(Jessica Scott, Director of Community Services)
Documents:
  1. Consent D.pdf
10.

REGULAR BUSINESS


10.A.

RESOLUTION(S)


10.A.1.

Resolution 1

Consideration and Possible Action of a Resolution Rescinding and Repealing Resolution Number 4144 which Provided for Mandatory Face Coverings In Indoor Public Places
(J.D. Spohn, City Manager)
Documents:
  1. Resolution 1.pdf
10.B.

BID(S)


10.B.1.

Bid 1

Consideration and Possible Action of a Bid Received from United Signs for the Installation of the First Portion of Wayfinding Signs in the Total Amount of $35,290.00
(Thomas Mansur, City Engineer)
Documents:
  1. Bid 1.pdf
10.B.2.

Bid 2

Consideration and Possible Action of a Bid Received from Proseal, Inc. for the Asphalt Pavement Rejuvenation and Sealant Project in the Total Amount of $43,233.75
(Thomas Mansur, City Engineer)
Documents:
  1. Bid 2.pdf
10.B.3.

Bid 3

Consideration and Possible Action of a Bid Received from V and R Hughes Enterprises, Inc. for the 2021 Concrete Labor Project in the Total Amount of $440,450.00
(Thomas Mansur, City Engineer)
Documents:
  1. Bid 3.pdf
10.B.4.

Bid 4

Consideration and Possible Action of the Lowest Unit Price Bids Received from Rustin, Dolese, Overland and Core and Main for Construction Materials and Supplies used by the Engineering Department
(Thomas Mansur, City Engineer)
Documents:
  1. Bid 4.pdf
10.C.

AGREEMENT(S)


10.C.1.

Agreement 1

Consideration and Possible Action to Declare as Surplus a Glock 9 mm Pistol and Dispose of by Awarding to Chief Ken Grace who is Retiring in Good Standing from the Ardmore Police Department after Seven Years of Service
(Kevin Norris, Deputy Chief of Police)
Documents:
  1. Agreement 1.pdf
10.C.2.

Agreement 2

Consideration and Possible Action to Consent to a Box Hangar Sublease Agreement located within the Ardmore Industrial Airpark between the Ardmore Development Authority and Altom, Inc.
(J.D. Spohn, City Manager)
Documents:
  1. Agreement 2.pdf
10.C.3.

Agreement 3

Consideration and Possible Action to Consent to the Appointment of Deputy Chief Kevin Norris to the Rank of Chief of Police for the Ardmore Police Department Effective April 17, 2021
(J.D. Spohn, City Manager)
Documents:
  1. Agreement 3.pdf
10.C.4.

Agreement 4

Consideration and Possible Action of an Agreement between the City of Ardmore and J.D. Spohn, City Manager, to Address the Transfer of Cell Phone, IPad and Email Account
(J.D. Spohn, City Manager)
Documents:
  1. Agreement 4.pdf
10.C.5.

Agreement 5

Consideration and Possible Action of a Water Line Tap on a 14" Main Water Line located at 315 Drew Street 
(Shawn Geurin, Director of Utilities)
Documents:
  1. Agreement 5.pdf
10.C.6.

Agreement 6

Consideration and Possible Action of an Engineering Services Agreement between the City of Ardmore and Barker & Associates, Inc. for Design Services Required for the Ardmore Industrial Airpark Wastewater Treatment Plant in the Total Amount of $264,500.00
(Shawn Geurin, Director of Utilities)
Documents:
  1. Agreement 6.pdf
10.C.7.

Agreement 7

Consideration and Possible Action of Change Order Number 1 for the Exit 29 Water Line Extension Project in an Increased Amount of $16,329.00 with the Project Total Amount being $1,559,309.62
(Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 7.pdf
10.C.8.

Agreement 8

Consideration and Possible Action of Work Order Number 2 Received from Insituform for the Repair and Rehab of Sewer Lines and Manholes in the Total Amount of $1,113,772.00
(Shawn Geurin, Director of Utilities)
Documents:
  1. Agreement 8.pdf
11.

EXECUTIVE SESSION


11.A.

Executive Session A

Consideration and Possible Vote to Enter Into Executive Session to Discuss Negotiations with FOP Lodge 108 for a New Collective Bargaining Agreement for Fiscal Year 2021-2022 as Authorized by 25 O.S. Section ยง 307 (B)(2)

11.B.

Executive Session B

Come Out of Executive Session and Vote to Reconvene Into Open Meeting
12.

AGREEMENT(S)


12.A.

Agreement (1)

Consideration and Possible Action on Items Discussed in Executive Session
13.

ADJOURN


13.A.

Adjourn to Ardmore Public Works Authority Meeting