AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 03/19/2018 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Presentation of Certificate of Recognition for Budget Preparation and Distinguished Budget Presentation Award to Ken Campbell, Director of Finance
6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Minutes

of the Regular City Commission Meeting held on March 5, 2018
7.B.

City Commission Special Winter Retreat Minutes

of the City Commission Special Winter Retreat Meeting held on March 8, 2018
8.

PUBLIC HEARING


8.A.

Public Hearing A

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request to Rezone Ten (10) Acres located approximately 2,280 Feet North of US Highway 70 and West of South Commerce from CC (Commercial Corridor) to IH (Heavy Industrial)
(Jessica Scott, Director of Development Services)
8.B.

Public Hearing B

Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request to Rename "A" Street NE between 2nd Avenue NE and 3rd Avenue NE to Caddo Street NE
(Jessica Scott, Director of Development Services)
9.

CONSENT AGENDA

All items listed are considered to be routine by the City Commission and will be enacted by one motion.  There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda.
9.A.

Consent A

Consider and Take Action on Approval to Apply for a Grant from the Oklahoma District Attorney's Council through the U.S. Department of Justice and a Budget Amendments for Fiscal Year 2018/2019 in the Total Amount of $3,000.00
(Kristi McElroy, Purchasing Coordinator/Grant Administrator)
Documents:
  1. Consent A.pdf
9.B.

Consent B

Consider and Take Action on Approval to Apply for a Grant from the Federal Fiscal Year 2018 Certified Local Governments Fund Application of the Oklahoma Historical Society in the Total Amount of $5,625.00
(Kristi McElroy, Purchasing Coordinator/Grant Administrator)
Documents:
  1. Consent B.pdf
10.

REGULAR BUSINESS


10.A.

ORDINANCE(S)


10.A.1.

Ordinance 1

Consider and Take Action on Approval of an Ordinance to Rezone Ten (10) Acres located approximately 2,280 Feet North of US Highway 70 and West of South Commerce from CC (Commercial Corridor) to IH (Heavy Industrial)
(Jessica Scott, Director of Development Services)
Documents:
  1. Ordinance 1.pdf
10.B.

RESOLUTION(S)


10.B.1.

Resolution 1

Consider and Take Action on Approval of a Resolution to Rename "A" Street NE between 2nd Avenue NE and 3rd Avenue NE to Caddo Street NE
(Jessica Scott, Director of Development Services)
Documents:
  1. Resolution 1.pdf
10.C.

AGREEMENT(S)


10.C.1.

Agreement 1

Consider and Take Action on Approval for the Continuation of the Maintenance Agreement with Andrews Technology, Inc. for the Timekeeping and Attendance System from March 1, 2018 to June 30, 2018 in the Total Amount of $8,900.00
(Robert Newell, Director of Information Technology)
Documents:
  1. Agreement 1.pdf
10.C.2.

Agreement 2

Consider and Take Action on Approval of the Agreement for Professional Engineering Services between the City of Ardmore and EST, Inc. for the Sunset Drive Street and Storm Sewer Improvements in the Total Amount of $217,000.00
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 2.pdf
10.C.3.

Agreement 3

Consider and Take Action on Approval of the Memorandum of Understanding between the City of Ardmore and the Ardmore Development Authority related to the Local Match for a Grant from the Federal Aviation Administration for the Taxiway A Project, AIP No. 3-0040-0005-17-2018 at the Ardmore Municipal Airport to Establish that the Ardmore Development Authority will be Responsible for the Local Match Funds in an Amount Not to Exceed $33,530.00 and For Any Costs Exceeding the Grant Award
(Jen O'Steen, City Attorney)
Documents:
  1. Agreement 3.pdf
10.C.4.

Agreement 4

Consider and Take Action on Approval of the Agreement for the Improvements to the Ardmore Municipal Airport for Federal Aviation Administration AIP Project No. 3-0040-005-17-2018 for Engineering and Administrative Services Related to Design, Rehabilitation and Construction to Improve Taxiway A, Lighting and Signage with a Cost Not to Exceed $335,300.00
(Jen O'Steen, City Attorney)
Documents:
  1. Agreement 4.pdf
10.D.

PURCHASE(S)


10.D.1.

Purchase 1

Consider and Take Action on Approval for the Purchase of a 3/4 Ton Truck for the Parks and Recreation Department from the State Contract SW 035 from Bill Knight Ford in the Total Amount of $23,405.00
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Purchase 1.pdf
10.D.2.

Purchase 2

Consider and Take Action on Approval for the Purchase of a 3/4 Ton Truck for the Customer Service-Meter Maintenance Department from the Oklahoma State Contract SW 035 from Hudiburg Auto Group in the Total Amount of $24,990.00
(Ken Campbell, Director of Finance/City Clerk)
Documents:
  1. Purchase 2.pdf
10.D.3.

Purchase 3

Consider and Take Action on Approval for the Purchase of a Utility Bed for a 3/4 Ton Truck for the Customer Service-Meter Maintenance Department from the Oklahoma State Contract SW 106 from Total Truck and Trailer, LLC in the Total Amount of $5,185.00
(Ken Campbell, Director of Finance/City Clerk)
Documents:
  1. Purchase 3.pdf
11.

ADJOURN