AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 03/06/2017 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


6.

APPROVE MINUTES


6.A.

City Commission Minutes

of Regular Meeting of February 21, 2017
7.

REGULAR BUSINESS


7.A.

BID(S)


7.A.1.

Bid (1)

Consider and Take Action on Approval of the Bid Proposal Received from Landmark Bank as Bank Depository for Fiscal Year 2017-2018 with Four (4) Annual Extensions
(Ken Campbell, Director of Finance)
Documents:
  1. Bid 1.pdf
7.B.

AGREEMENT(S)


7.B.1.

Agreement (1)

Consider and Take Action on Approval to Remove an Item from the Animal Control Inventory
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 1.pdf
7.B.2.

Agreement (2)

Consider and Take Action on Approval to Remove Items from the Ardmore Police Department Inventory
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 2.pdf
7.B.3.

Agreement (3)

Consider and Take Action on Approval of the Memorandum of Understanding by and between the City of Ardmore and The State of Oklahoma Department of Mental Health and Substance Abuse Services
(Kevin Norris, Deputy Chief of Police)
Documents:
  1. Agreement 3.pdf
7.B.4.

Agreement (4)

Consider and Take Action on Approval of the 4th Quarter Property Insurance Payment to Oklahoma Municipal Assurance Group in the Amount of $33,367.00
(Cheryl Smith, Director of Human Resources)
Documents:
  1. Agreement 4.pdf
7.B.5.

Agreement (5)

Consider and Take Action on Approval of the 4th Quarter Liability and Auto Insurance Payment to Oklahoma Municipal Assurance Group in the Amount of $47,672.25
(Cheryl Smith Director of Human Resources)
Documents:
  1. Agreement 5.pdf
7.B.6.

Agreement (6)

Consider and Take Action on Approval of the Continuation of Maintenance Agreement with Tyler Technologies for Incode Application Modules in the Amount of $9,244.66
(Robert Newell, Director of Information Technology)
Documents:
  1. Agreement 6.pdf
7.B.7.

Agreement (7)

Consider and Take Action on Approval of the Annual Support with Blackboard Inc. for ConnectCTY Service in the Amount of $27,040.50
(Robert Newell, Director of Information Technology)
Documents:
  1. Agreement 7.pdf
7.C.

PURCHASE(S)


7.C.1.

Purchase (1)

Consider and Take Action on Approval of the Purchase of Four (4) Panasonic CF-20 Laptops for Patrol Units from Turn-Key Mobile, Inc. in the Total Amount of $14,980.00
(Robert Newell, Director of Information Technology)
Documents:
  1. Purchase 1.pdf
7.C.2.

Purchase (2)

Consider and Take Action on Approval of the Purchase of Four (4) Flashback 3 Digital In-Car Video Systems for Patrol Units from L3 Mobile-Vision Inc. in the Total Amount of $20,324.00
(Robert Newell, Director of Information Technology)
Documents:
  1. Purchase 2.pdf
7.C.3.

Purchase (3)

Consider and Take Action on Approval of the Rejection of the Purchase of Three (3) 2017 Chevrolet Caprice Police Pursuit Vehicles in the Total Amount of $77,862.00 and Approve the Purchase of Four (4) Dodge Charger Police Pursuit Vehicles from the Oklahoma State Contract SW035 from Bob Howard Chrysler Jeep Dodge Ram in the Total Amount of $89,408.00
(Ken Grace, Chief of Police)
Documents:
  1. Purchase 3.pdf
7.C.4.

Purchase (4)

Consider and Take Action on Approval of the Purchase of a 1/2 Ton F-150 Truck for the Cemetery Division from the Oklahoma State Contract SW035 from Vance Country Ford in the Amount of $21,382.00
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Purchase 4.pdf
7.C.5.

Purchase (5)

Consider and Take Action on Approval of the Purchase of a One Ton Truck for the Right of Way Division from the Oklahoma State Contract SW035 from Bob Hurley Ford in the Amount of $25,448.00
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Purchase 5.pdf
7.C.6.

Purchase (6)

Consider and Take Action on Approval of the Purchase of a Truck Dump Flatbed for the Right of Way Division from the Oklahoma State Contract SW106 from Total Truck and Trailer, LLC in the Amount of $9,762.14
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Purchase 6.pdf
8.

EXECUTIVE SESSION


8.A.

Executive Session (A)

Consideration and Possible Vote to Enter Into Executive Session to Discuss Negotiations with FOP Lodge 108 for New Collective Bargaining Agreement for Fiscal Year 2017-2018 as Authorized by 25 O.S. Section ยง 307 (B)(2)
8.B.

Executive Session (B)

Come Out of Executive Session and Vote to Reconvene Into Open Meeting
8.C.

Agreement (1)

Consideration and Possible Action on Items Discussed in Executive Session
9.

ADJOURN