AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF
THE CITY OF ARDMORE, OKLAHOMA,
HELD ON 03/04/2019 AT 7:00 PM IN THE COMMISSION CHAMBERS

1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

PRESENTATIONS


5.A.

Presentation A

Presentation by Casey Russell, CPA of the City of Ardmore Fiscal Year 2017-2018 Audit
6.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


7.

APPROVE MINUTES


7.A.

City Commission Regular Minutes

of the City Commission Regular Minutes of Meeting held on February 19, 2019
7.B.

City Commission Special Winter Retreat Minutes

of the City Commission Special Winter Retreat Minutes of Meeting held on February 21, 2019
8.

REGULAR BUSINESS


8.A.

ORDINANCE(S)


8.A.1.

Ordinance A

Consider and Take Action with Respect to an Ordinance of the City of Ardmore, Oklahoma (the "City") Approving and Adopting Amendment #7 to TIF #2, a Minor Amendment to the City of Ardmore, Oklahoma Amended and Restated Reinvestment Area Project Plan Approved and Adopted by Ordinance No. 2993, as it Amends Ordinance No. 2744 of the City, as previously Amended; Increasing Certain Project Cost Authorizations; and Declaring an Emergency
(J.D. Spohn, City Manager)
Documents:
  1. Ordinance A.pdf
8.A.2.

B

Consider and Take Action on Approval for an Emergency to be Declared and that the Ordinance become Effective Immediately
(J.D. Spohn, City Manager)
8.B.

RESOLUTION(S)


8.B.1.

Resolution A

Consider and Take Action on Approval of a Resolution to Declare Certain Ardmore Police Department Property as Surplus and Authorize Disposal of Said Property by Sale, Donation and/or Destruction 
(Ken Grace, Chief of Police)
Documents:
  1. Resolution A.pdf
8.C.

AGREEMENT(S)


8.C.1.

Agreement 1

Consider and Take Action on Approval of Change Order No. 1 for the Emergency Dispatch Remodel Contract between the City of Ardmore and Kornhaas Construction of an Increase in Cost in the Amount of $4,468.68
(Ken Grace, Chief of Police)
Documents:
  1. Agreement 1.pdf
8.C.2.

Agreement 2

Consider and Take Action on Approval for the Acceptance of the 2019 Continuing Education Grant between the Oklahoma Department of Libraries and the Ardmore Public Library in the Grant Amount of $2,886.00
(Daniel Gibbs, Director of Ardmore Public Library)
Documents:
  1. Agreement 2.pdf
8.C.3.

Agreement 3

Consider and Take Action on Approval to Declare Obsolete and Defective Traffic Signal Components as Surplus and Authorize Disposal of Said Property to be Destroyed/Buried at the Southern Oklahoma Rural Disposal, Inc.
(Thomas Mansur, City Engineer)
Documents:
  1. Agreement 3.pdf
8.D.

BID(S)


8.D.1.

Bid 1

Consider and Take Action on Approval of the Bid Received from Greenbelt Turf Management for Right of Way Contract Mowing Services for the Right of Way Division of the Parks and Recreation Department in the Total Amount of $31,200.00
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Bid 1.pdf
8.D.2.

Bid 2

Consider and Take Action on Approval of Bid Received from Lambert Construction Company for the Construction of the Family Entertainment Center "The Clubhouse" in the Total Amount of $8,255,500.00
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Bid 2.pdf
8.E.

PURCHASE(S)


8.E.1.

Purchase 1

Consider and Take Action on Approval for the Purchase of a Kubota Tractor M6S-111SHDC Cab Tractor with a Boom Mower for the Right of Way Division from the Oklahoma State Contract SW196 from Great Plains Kubota in the Total Amount of $125,853.09
(Teresa Ervin, Director of Parks and Recreation)
Documents:
  1. Purchase 1.pdf
8.E.2.

Purchase 2

Consider and Take Action on Approval for the Purchase of Three (3) Emergency Dispatch Workstations for the Ardmore Police Department Emergency Dispatch from the HGACBuy Contract No. EC07-18 from Xybix Systems, Inc. in the Total Amount of $45,550.00
(Ken Grace, Chief of Police)
Documents:
  1. Purchase 2.pdf
8.E.3.

Purchase 3

Consider and Take Action on Approval for the Purchase of a Heavy-Duty Freightliner M2016 10-Wheel Tandem Rear Axle Dump Truck for the Street Division from the Oklahoma State Contract SW035T from Premier Truck Group in the Total Amount of $89,092.00
(Thomas Mansur, City Engineer)
Documents:
  1. Purchase 3.pdf
8.E.4.

Purchase 4

Consider and Take Action on Approval for the Purchase of a Heavy-Duty Dump Bed for a Heavy-Duty Freightliner 10-Wheel Tandem Rear Axle Dump Truck for the Street Division from the Oklahoma State Contract SW106 from Southwest Trailers & Equipment in the Total Amount of $33,948.40
(Thomas Mansur, City Engineer)
Documents:
  1. Purchase 4.pdf
8.E.5.

Purchase 5

Consider and Take Action on Approval for the Purchase of a 2019 Chevrolet Three Quarter Ton Truck Extended Cab for the Customer Service-Meter Maintenance Department from the Oklahoma State Contract SW035 from Carter Chevrolet Agency, LLC in the Total Amount of $25,327.00
(Ken Campbell, Director of Finance)
Documents:
  1. Purchase 5.pdf
8.E.6.

Purchase 6

Consider and Take Action on Approval for the Purchase of a Utility Bed for a 2019 Three Quarter Ton Truck Extended Cab for the Customer Service-Meter Maintenance Department from Reading Truck Equipment in the Total Amount of $6,040.00
(Ken Campbell, Director of Finance)
Documents:
  1. Purchase 6.pdf
9.

ADJOURN