AGENDA OF A REGULAR MEETING OF THE 
MAYOR AND BOARD OF COMMISSIONERS OF 
THE CITY OF ARDMORE, OKLAHOMA, 
TO BE HELD ON 02/21/2023 AT 7:00 PM 
IN THE COMMISSION CHAMBERS
 
NOTICE: "Official action can only be taken on items which appear on the agenda.  The Commission may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item.  When more information is needed to act on an item, the Commission may refer the matter to the City Manager or the Municipal Counselor.  The Commission may also refer items to standing committees of the Commission or to a board or commission for additional study.  Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely."
1.

CALL TO ORDER


2.

INVOCATION


3.

PLEDGE OF ALLEGIANCE


4.

ROLL CALL


5.

APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS


6.

APPROVE MINUTES


6.A.

City Commission Regular Minutes

of the Meeting Held on February 6, 2023

Documents:
  1. Minutes of 02-06-23.pdf
6.B.

City Commission Special Meeting/Winter Retreat Minutes

of the Special Meeting/Winter Retreat held on February 16, 2023

Documents:
  1. Special Minutes Winter Retreat of 02-16-23.pdf
7.

CONSENT AGENDA

All items listed are considered to be routine by the Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda and approval or rejection of any amendments proposed and considered by the City Commission at the meeting.

7.A.

Consent A

Consideration of Adoption or Rejection of Resolution Number 4244, a Resolution for the Minor Subdivision Plat of 1 Lot on 1.50 Acres of the Gorton Addition located on 1720 3rd Avenue Southeast, Ardmore, Oklahoma 

(Submitted by Jessica Scott, Director of Community Development)

Documents:
  1. Consent A.pdf
8.

REGULAR BUSINESS


8.A.

ORDINANCE(S)


8.A.1.

Ordinance 1

Consideration of Adoption or Rejection of Ordinance Number 3146, an Ordinance Rezoning Approximately 270.93 Acres of Property located at 4405 Refinery Road, Ardmore, Oklahoma, Re-Zoning the Property from AG (Agricultural) Zoning District to PFI (Public Facilities and Institutions) Zoning District; Making Legislative Findings with Regard to the Rezoning; Providing for Severability and Declaring an Emergency and Consideration of Adoption or Rejection of Any Amendments to the Proposed Ordinance as may be Considered by the City Commission at the Meeting

(Presented by Jessica Scott, Director of Community Development)

Documents:
  1. Ordinance 1.pdf
8.B.

RESOLUTION(S)


8.B.1.

Resolution 1

Consideration of Adoption or Rejection of Resolution Number 4245, a Resolution Determining the Necessity of Acquiring Public Easements and Rights-of-Way On, Over and Across Certain Property located On and along Sunset Drive, Ardmore, Oklahoma in Order to Make Improvements to Sunset Drive and to Install Related Improvements; and Directing the Acquisition of Said Property for this Public Purpose and Consideration of Adoption or Rejection of Any Amendments to the Proposed Resolution as may be Considered by the City Commission at the Meeting

(Presented by Josh Randell, City Engineer)

Documents:
  1. Resolution 1.pdf
8.C.

AGREEMENT(S)


8.C.1.

Agreement 1

Consideration and Possible Action of a Memorandum of Understanding by and between the Ardmore Public Library and Southern Oklahoma Library System to Collaborate on a Digital Microfilm Project with a Payment to the Southern Oklahoma Library System in the Total Amount of $29,470.00 which is One Half of the Total Cost of the Project and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Daniel Gibbs, Director of Ardmore Pubic Library)

Documents:
  1. Agreement 1.pdf
8.C.2.

Agreement 2

Consideration and Possible Action of a Memorandum of Understanding by and between the City of Ardmore and Ardmore Tourism Authority for the Donation of Thirty-One (31) Wayfinding Signs from the Ardmore Tourism Authority to the City of Ardmore with both the City of Ardmore and Ardmore Tourism Authority to Budget the Sum of $5,000.00 Annually to Provide Funds for Annual Maintenance of the Wayfinding Signs and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Kevin Norris, Assistant City Manager)

Documents:
  1. Agreement 2.pdf
8.C.3.

Agreement 3

Consideration and Possible Action of a State of Oklahoma Department of Transportation Utility Relocation Agreement by and between the City of Ardmore and the State of Oklahoma for the Relocation of Water and Sewer Lines for the Improvements of State Highway 142 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 3.pdf
8.C.4.

Agreement 4

Consideration and Possible Action of a Sparklight Business Agreement by and between the City of Ardmore and Sparklight Business for the Installation of Fiber to the Wastewater Treatment Plant with an Installation Charge of $35,010.48 and Monthly Service Charges and Leases in the Amount of $731.92 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 4.pdf
8.C.5.

Agreement 5

Consideration and Possible Action of Work Order Number 2 Received from Insituform for the Repair and Rehab of Sewer Lines and Manholes from the Highway 142 Overpass to behind Atlas Roofing in the Total Amount of $1,391,571.50 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 5.pdf
8.C.6.

Agreement 6

Consideration and Possible Action of Work Order Number 3 Received from Insituform for the Replacement of a Waterline on Refinery Road between Highway 142 and Maxwell Avenue in the Total Amount of $726,750.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Agreement 6.pdf
8.D.

PURCHASE(S)


8.D.1.

Purchase 1

Consideration and Possible Action for the Purchase of an 18" APCO CVS 6000 Check Valve for Lift Station B from Haynes Equipment Company a Sole Source in the Total Amount of $34,607.63 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Shawn Geurin, Director of Utilities)

Documents:
  1. Purchase 1.pdf
8.D.2.

Purchase 2

Consideration and Possible Action for the Purchase of Two (2) 2022 Dodge Charger AWD Police Pursuit Sedans for the Ardmore Police Department Patrol Division from the Oklahoma State Contract SW0035 from Bob Howard Chrysler Jeep Dodge in the Unit Price of $34,912.00 and the Total Amount of $69,824.00 and Approval or Rejection of Any Amendments Proposed and Considered by the City Commission at the Meeting

(Presented by Cameron Arthur, Chief of Police)

Documents:
  1. Purchase 2.pdf
9.

NEW BUSINESS

(As defined by the Oklahoma Open Meeting Act 25 OK Statutes § 311 (A) (9) as “matters not known about or which could not have reasonably been foreseen prior to the time of posting the agenda”).

10.

ADJOURN


10.A.

Adjourn to Ardmore Public Works Authority Meeting